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Thank you.
Are you organized, detail-oriented and a systems person? Do you like working in a fast-paced, community-oriented offce?
The Humboldt Journal & East Central Trader may be the place for you. We have an immediate opening for an office manager to oversee the general operation of our office.
Responsibilities:
BOOKKEEPING
Daily accounts and deposits
Accounts payable, petty cash, accruals
AD TRAFFICKING
Ensure all ads are booked; prepare reports
Flyer bookings and tracking
Work with national sales team on ads and flyers
REPORTS
Provide reports for newspaper and special editions
Maintain circulation records and prepare audit report
Provide client history and other reports to sales reps
Work with publisher on budgets and financial reports
BUILDING MANAGEMENT
Ensure the smooth running of the physical plant
Schedule maintenance and repair work as required
CIRCULATION
Manage the circulation team include carriers, truckers, Collators, working with the receptionist
Tracking of income and payments
TEAM
Deliver prompt and efficient customer service to all customers including internal departments
Work with staff from other departments to ensure the Success of our publications
Essential Skills
- Reading text
- Document use
- Numeracy
- Oral communication
- Working with others
- Problem solving
- Decision making
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
- Significant use of memory
Additional Skills
- Delegate work to office support staff
- Maintain inventory and budgetary controls
Specific Skills
- Establish work priorities
- Ensure deadlines are met
- Carry out administrative activities of establishment
- Assemble data
- Prepare periodic and special reports, manuals and correspondence
- Review, evaluate and implement new administrative procedures
- Oversee and co-ordinate office administrative procedures
Business Equipment and Computer Applications
- Windows
- Word processing software
- Spreadsheet software
- Database software
- Mac OS
- General office equipment
- Data analysis software
- Accounting software
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