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Express Employment Professionals is a Staffing & Searching company and we are currently seeking experienced Administrative Professionals for current & upcoming opportunities. We are looking to fill both part-time and full-time positions on a short-term and long-term basis.
The Administrative Assistant role works independently, with limited to no supervision, directly reporting to the Office Manager. The Administrative Assistant will be the first point of contact both in person and over the phone. The candidate will be responsible for filing, handling, and distributing mail, couriers, creating letters and memos, as well as other office-related tasks, like data-entry, typing, and accounts receivable & payable, invoicing, scheduling, payroll, and other duties as required. Preference will be given to individuals with experience in MS Office Word, Excel, PowerPoint, QuickBooks, and Simply Accounting. This position calls for a highly organized, and customer-service minded individual, working internally with management, and other office staff.
What we look for:
Two or more years of experience in an Administrative role
Exceptional Customer Service
Previous experience in a construction setting would be an asset
Basic understanding of Microsoft Office Suite (Word, Excel, Outlook)
Other Computer experience including Simply Accounting, QuickBooks, PowerPoint etc.
Ability to build and maintain client relationships
Type 30+ words per minute
Self-motivated with efficient problem solving skills
Accounts Receivable/Payable experience preferred
Strong Customer Service Skills Required
Any additional skill sets such as inside/outside sales would also be a bonus
If you are interested in this, or any other opportunities through Express Employment- Regina, please email your resume to Jobs.ReginaSK@ExpressPros.com.
We thank all applicants, however, only the most the qualified applicants will be contacted for interviews.
Essential Skills
- Reading text
- Document use
- Numeracy
- Writing
- Oral communication
- Working with others
- Problem solving
- Decision making
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
- Significant use of memory
Transportation/Travel Information
- Own transportation
- Own vehicle
- Valid driver's licence
Technical Terminology
- Legal
- Business
Specific Skills
- Type and proofread correspondence, forms and other documents
- Sort, process and verify applications, receipts and other documents
- Send and receive messages
- Provide general information to clients and the public
- Prepare equipment or software for type of document
- Prepare and format page presentation
- Perform basic bookkeeping tasks
- Receive and forward telephone or electronic enquiries
- Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases
- Process incoming and outgoing mail manually or electronically
- Prepare invoices and bank deposits
- Order supplies and maintain inventory
- Service office equipment and arrange for servicing in the case of major repairs
- Photocopy and collate documents for distribution, mailing and filing
Work Setting
- Private sector
Area Of Specialization
- Invoices
- Financial statements
- Correspondence
- Contracts
- Charts, tables, graphs and diagrams
- Reports
- Forms and records
Work Location Information
- Urban area
Work Conditions and Physical Capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Repetitive tasks
- Combination of sitting, standing, walking
- Sitting for extended periods
Security and Safety
- Bondable
Keyboarding (Words Per Minute)
- 61 - 80 wpm
- 81 - 100 wpm
- 101 - 120 wpm
- 41 - 60 wpm
Business Equipment and Computer Applications
- Windows
- Word processing software
- Spreadsheet software
- MS PowerPoint
- MS Word
- Excel
- Electronic mail
- Electronic scheduler
- Database software
- Presentation software
- General office equipment
- Data analysis software
- Accounting software
- Internet browser
- Quick Books
- Simply Accounting
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