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Office Manager Responsibilities including:
Provides administrative support to the President and staff
Assists with planning and execution of Association events including coordinating meeting logistics
Provides administrative support to the Board
Primary receptionist duties including answering phones, managing general email inquiries, handling mail, file management and photocopying
Ordering office supplies and managing office equipment
Assists with updating Association website
Bookkeeper Responsibilities including:
Full-cycle bookkeeping activities including maintaining general ledger accounts by processing and reconciling accounts receivable and accounts payable, performing bank reconciliations
Ensure that AP are paid and AR are invoiced and collected in a timely manner
Prepare bank deposits,cheque runs
Manage on-line/electronic banking procedures and processes
Complete government compliance reporting/remittances including GST,Source Deductions
Managing and administering payroll
Provide monthly financial reporting to the President
Prepare year-end audit information
Qualifications & Competencies:
Proficient with Microsoft Office: Word, Excel, Publisher, Powerpoint and Outlook
Experience with QuickBooks or other accounting software
3 years of administrative and accounting experience or post-secondary education in Business Administration majoring in Accounting;
Strong verbal, written communication and interpersonal skills; exceptional organizational skills
Essential Skills
- Reading text
- Document use
- Numeracy
- Writing
- Working with others
- Problem solving
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
Additional Skills
- Maintain inventory and budgetary controls
Specific Skills
- Establish work priorities
- Ensure deadlines are met
- Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets and parking
- Carry out administrative activities of establishment
- Prepare periodic and special reports, manuals and correspondence
- Oversee and co-ordinate office administrative procedures
Work Setting
- Not-for-profit organization
Work Conditions and Physical Capabilities
- Fast-paced environment
Own Tools/Equipment
- Office equipment and supplies
- Computer
- Printer
- Internet access
Business Equipment and Computer Applications
- Windows
- Word processing software
- Spreadsheet software
- Desktop publishing software
- General office equipment
- Accounting software
- Electronic mail
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