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The Director of Special Events is responsible for the planning, coordinating and execution of all major events hosted by the Saskatchewan Chamber of Commerce (SCC) in a manner that serves and impresses the members and participants. This role will also provide logistical assistance to all smaller events.
Please visit http://www.saskchamber.com/pages/careers for a full job description.
Key Responsibilities:
- Project Manager for major SCC annual events.
- Smaller events: plan facilities, menu, accommodations and AV.
- Provide reports to the CEO on the status of all major events after completion.
- Logistics: Responsible for booking facilities, tendering RFPs, reviewing costs, selecting facility, and securing AV. Also responsible for deciding food, beverage, decor and arranging the seating plan.
- Budgeting: Responsible for creating, projecting, planning and monitoring the annual budget for all events.
- Set-up ticketing for all events in Chamber software.
- Proof sponsor signage, promotional material and event invitations designed by other staff members.
Qualifications & Education Requirements
- Project management experience or accreditation.
- Some post-secondary education.
- 5+ years professional work experience in the areas of event planning, marketing, communication activities, and/or project management.
- Demonstrated high energy level and flexibility, pleasant persona coupled with sound judgment; flexible, discreet and able to maintain confidential information, knowledge of correct protocol for specific situations at events.
- Proficiency in Microsoft Suite: Word, Excel, PowerPoint and Outlook.
- Awareness and knowledge of issues affecting the business community and familiarity with volunteer-based organizations is an asset.
- An interest in networking within the business community and public officials is also an asset.
- Customer Relations Management experience is an asset.
- Budgeting experience is an asset.
Essential Skills
- Reading text
- Document use
- Numeracy
- Writing
- Oral communication
- Working with others
- Problem solving
- Decision making
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
- Significant use of memory
Credentials (certificates, licences, memberships, courses, etc.)
- Special events co-ordinator certification
- Special events manager certification
- Certified collegiate conference and events professional (CCEP)
Additional Skills
- Recruit and supervise volunteers
- Identify human resources requirements
- Ensure compliance with required by-laws
Type Of Experience
- Special events
- Conferences / meetings
Work Experience
- University or college
- Trade associations
- Tourism associations
- Sports and entertainment facilities
- Professional associations
- Multi-purpose facilities
- Hotel
- Convention centres
- Conference and meeting planning companies
- Conference centres
- Community organization
- Business
Planning and Management Skills
- Review bids and negotiate costs
- Promote conference and meeting services or special events
- Prepare, present and manage budgets
- Prepare final financial and other reports
- Plan for social events and guest programs
- Plan schedules, goals and objectives
- Inspect and select sites
- Arrange and manage contracts for entertainment, activities and attractions for special events
Main Responsibility
- Planning and management
Number of Participants and Length of Activity
- 50-99 participants
- 1 day or less
- 100-199 participants
- 2-4 days
- Over 400 participants
Coordination Skills
- Administer revenues and expenditures and assist in preparing financial reports
- Set up and monitor, or arrange for the setting up and monitoring of multi-media equipment
- Implement registration systems
- Coordinate media services
- Coordinate set-ups, staging, seating, parking, communication systems and other details for special events
- Coordinate and monitor conference and meeting activities and attend to related details
- Assist in site selection and attend to related details
- Assist in budget preparation
Business Equipment and Computer Applications
- Windows
- Word processing software
- Spreadsheet software
- Data base software
- Audiovisual equipment
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