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Express Employment Professionals is a full service staffing & recruiting agency and we are currently seeking an experienced Administrative Assistant for a position just East of Regina and preference would be given to individuals residing in that area. This position is ideal for someone that is self-motivated, can work well under pressure and unsupervised, demonstrates leadership qualities and looking for a long term opportunity.
Some responsibilities will include answering phones, greeting clients and customers, using Excel spreadsheets for entering expense reports, use of PowerPoint and Word, and have the capabilities to supervise a small office. As this individual will work very closely with the owner, they must be able to step up and manage the office in the owners absence. Reliability and dependability are extremely important as is being professional, personable and courteous.
Requirements:
At least some post-secondary education
Previous Administration & some Accounting experience is a must
Proficient working with Word, Excel & PowerPoint
Ability to work well under pressure and unsupervised
Oversee the office in the owners absence supervising a small team
Able to handle a 4-line telephone system
This is a long term opportunity for the right individual on a temp-perm basis. Salary would be dependent on experience.
Essential Skills
- Reading text
- Document use
- Numeracy
- Writing
- Oral communication
- Working with others
- Problem solving
- Decision making
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
- Significant use of memory
Transportation/Travel Information
- Own transportation
- Own vehicle
- Valid driver's licence
Technical Terminology
- Financial
- Business
Specific Skills
- Schedule and confirm appointments
- Record and prepare minutes of meetings, seminars and conferences
- Maintain filing system
- Conduct Research
- Arrange travel schedules and make reservations
- Order office supplies and maintain inventory
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Computerized bookkeeping and accounting
- Manual bookkeeping and accounting
Work Setting
- Private sector
Area Of Specialization
- Reports and records
- Invoices
- Financial statements
- Correspondence
- Charts, graphs or diagrams
Typing (Words Per Minute)
- 61 - 80 wpm
- 41 - 60 wpm
Work Conditions and Physical Capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Repetitive tasks
Security and Safety
- Bondable
Shorthand (Words Per Minute)
- 61 - 80 wpm
- 41 - 60 wpm
Business Equipment and Computer Applications
- Windows
- Word processing software
- Spreadsheet software
- Electronic mail
- Electronic scheduler
- Database software
- Presentation software
- Desktop publishing software
- General office equipment
- Accounting software
- Internet browser
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