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Documentation Specialist

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Job Order #: 5631387

Employer Name:
NATURAL SPECIALTY CROPS
Posted Date:
10-Jul-2018
Location:
REGINA
 
# of Positions:
1
Employment Terms:
Full Time
Education:
University Bachelor's Degree
Apply By:
20-Jul-2018
How to Apply?:
Please email resume and cover letter to kristinam.nsc@gmail.com
 

Application Information

Employer Name:
NATURAL SPECIALTY CROPS

Employer Address:
 
4 RR 2 LCD MAIN
REGINA,SK
CANADA
S4P2Z2

Contact Name:
Kristina McFadden

Contact Phone:
306-522-2293

Contact Email:
kristinam.nsc@gmail.com



Description

The team at NSC is looking for an enthusiastic and committed new addition to our documentation department.  We are an experienced International Specialty Crops Exporting Company located just outside of Regina and we export to locations all over the world.  If you are interested in helping us to help feed the world, please send us your resume and cover letter to apply.

JOB TITLE:   Documentation Specialist

Job Overview
The Documentation Specialist (DS) will be responsible for the physical execution of shipments and for the preparation, distribution and maintenance of all documents.  This position will respond to customer inquiries, verify and distribute invoices, prepare and distribute documents, trace all pertinent shipments and documents.
Other duties also include but are not limited to:
-    Export Documentation including ocean bills of lading, invoice, B13, etc.
-    Invoice preparation
-    Ensure shipment is within the contractual boundary
-    Ensure on-time delivery of customers documents
-    Prepare letter of credit documents (if required by sales contract)
-    Process approval of bills of lading
-    Obtain Marine Certificate of Insurance, Phytosanitary certificates, Quality Certificate as required by sales contract

Essential Skills:
-    Results Oriented
-    Good Communication skills
-    Organizational Skills
-    Ability to Multi-Task
-    Attention to Detail
-    Ability to Prioritize
-    Sense of Urgency
-    Problem Solver
-    Personal Ambition
-    Customer-Focused


Education & Experience:
4-year college degree or equivalent experience.  Export documentation, international banking and transportation experience.  Documentation experience preferred.  Computer literate.  General knowledge of GAFTA Rules and contract application

Language Requirements:
English fluency is a must. Additional languages are assets.

 

Skills and Abilities

Keyboarding (Words Per Minute)
 - 61 - 80 wpm
Work Setting
 - Corporation
Work Conditions and Physical Capabilities
 - Large workload
 - Attention to detail
 - Tight deadlines
 - Work under pressure
 - Fast-paced environment
Business Equipment and Computer Applications
 - Quick Books
 - General office equipment
 - MS Word
 - MS Excel
Specific Skills
 - Compile, verify, record and process applications, licences, permits, contracts, registrations, requisitions, and other forms and documents
 - Prepare reports
 - File documents
 - Organize and schedule office work
 - Send invoices
Essential Skills
 - Significant use of memory
 - Continuous learning
 - Computer use
 - Finding information
 - Job task planning and organizing
 - Critical thinking
 - Decision making
 - Problem solving
 - Working with others
 - Oral communication
 - Writing
 - Numeracy
 - Document use
 - Reading text
Transportation/Travel Information
 - Own transportation

 

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