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Thank you.
The team at NSC is looking for an enthusiastic and committed new addition to our documentation department. We are an experienced International Specialty Crops Exporting Company located just outside of Regina and we export to locations all over the world. If you are interested in helping us to help feed the world, please send us your resume and cover letter to apply.
JOB TITLE: Documentation Specialist
Job Overview
The Documentation Specialist (DS) will be responsible for the physical execution of shipments and for the preparation, distribution and maintenance of all documents. This position will respond to customer inquiries, verify and distribute invoices, prepare and distribute documents, trace all pertinent shipments and documents.
Other duties also include but are not limited to:
- Export Documentation including ocean bills of lading, invoice, B13, etc.
- Invoice preparation
- Ensure shipment is within the contractual boundary
- Ensure on-time delivery of customers documents
- Prepare letter of credit documents (if required by sales contract)
- Process approval of bills of lading
- Obtain Marine Certificate of Insurance, Phytosanitary certificates, Quality Certificate as required by sales contract
Essential Skills:
- Results Oriented
- Good Communication skills
- Organizational Skills
- Ability to Multi-Task
- Attention to Detail
- Ability to Prioritize
- Sense of Urgency
- Problem Solver
- Personal Ambition
- Customer-Focused
Education & Experience:
4-year college degree or equivalent experience. Export documentation, international banking and transportation experience. Documentation experience preferred. Computer literate. General knowledge of GAFTA Rules and contract application
Language Requirements:
English fluency is a must. Additional languages are assets.
Essential Skills
- Reading text
- Document use
- Numeracy
- Writing
- Oral communication
- Working with others
- Problem solving
- Decision making
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
- Significant use of memory
Transportation/Travel Information
- Own transportation
Specific Skills
- Send invoices
- Organize and schedule office work
- File documents
- Prepare reports
- Compile, verify, record and process applications, licences, permits, contracts, registrations, requisitions, and other forms and documents
Work Setting
- Corporation
Work Conditions and Physical Capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Large workload
Keyboarding (Words Per Minute)
- 61 - 80 wpm
Business Equipment and Computer Applications
- MS Excel
- MS Word
- General office equipment
- Quick Books