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CONFIDENTIAL SECRETARY (FT)

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Job Order #: 5631428

Employer Name:
Pioneer Co-operative Association Ltd.
Wage/Salary Info:
Competitive Salary & Benefits Package
Posted Date:
19-Jul-2018
Location:
SWIFT CURRENT
 
# of Positions:
1
Employment Terms:
Full Time
Length of Employment:
Permanent
Experience:
1-2 Years
Apply By:
09-Aug-2018
How to Apply?:
This job is no longer taking applications

Application Information

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Employer Name:
Pioneer Co-operative Association Ltd.

Employer Address:
 
1150 CENTRAL AVE N
SWIFT CURRENT,SK
CANADA
S9H0G1

Contact Name:
Human Resources

Contact Phone:
(306) 778-8806

Contact Fax:
(306) 778-3424

Contact Email:
sdafoepioneercoop@sasktel.net



Description

The Confidential Secretary is responsible for providing administrative support to the Board of Directors, General Manager, Senior Management and internal departments, as well as greet & assist the public.  They perform varied and complex confidential administrative work under specific time constraints & deadlines. This position assists with creating contracts, oversees  insurance claims, co-ordinates monthly Board Meetings and the Annual Meeting, typing minutes and detailed reports, book conference rooms, make travel arrangements, oversees corporate donations, maintenance of office equipment and other administrative & office related duties.  The ideal candidate will ensure that Pioneer Co-op's administrative functions are run efficiently and professionally with adherence to confidentiality and Co-op brand standards.

Office Management/Business Certificate plus 2 years experience required.  Must have strong computer skills including MS Word & Excel, merging documents, creating spreadsheets & presentations. Must have excellent verbal and written communication skills with attention to detail and demonstrated organizational skills.  Will portray and professional image, be a team player and be able to work independently and under pressure.

 

Skills and Abilities

Keyboarding (Words Per Minute)
 - 41 - 60 wpm
Work Conditions and Physical Capabilities
 - Tight deadlines
 - Work under pressure
Business Equipment and Computer Applications
 - General office equipment
 - Database software
 - Excel
 - MS Word
 - MS PowerPoint
Security and Safety
 - Criminal record check (abstract)
 - Bondable
Specific Skills
 - Photocopy and collate documents for distribution, mailing and filing
 - Service office equipment and arrange for servicing in the case of major repairs
 - Order supplies and maintain inventory
 - Prepare invoices and bank deposits
 - Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases
 - Receive and forward telephone or electronic enquiries
 - Compile data, statistics and other information
 - Perform basic bookkeeping tasks
 - Provide general information to clients and the public
 - Send and receive messages
 - Sort, process and verify applications, receipts and other documents
 - Type and proofread correspondence, forms and other documents
Essential Skills
 - Significant use of memory
 - Computer use
 - Finding information
 - Job task planning and organizing
 - Problem solving
 - Working with others
 - Numeracy
Area Of Specialization
 - Forms and records
 - Reports
 - Charts, tables, graphs and diagrams
 - Contracts
 - Correspondence
 - Financial statements
 - Invoices

 

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