This job is no longer taking applications and is displayed only for reference.
To view current postings please conduct a new search.
Thank you.
Position Summary:
The role of the Office Administrator is to serve a team of professionals and ensure efficient and timely operations of the office. This employee reports directly to the Executive Director. As Office Administrator, key areas of responsibility include financial accounting and reporting and organizational administrative support. Other duties as assigned by the Executive Director.
Duties and Responsibilities:
General:
1. Office support (phone, voice-mail, fax, e-mail, office supply ordering, filing, ensuring the organization and office equipment is in good working order, preparation of mail outs including correspondence and tax receipts
2. Support Board of Directors meetings as required by the Executive Director
3. Act as first point of contact for guests/clients
4. Maintain incoming and outgoing mail
5. Archive strategic and operational files as needed
6. Receive donations of cash and in-kind, deposits and tax receipting and recording in appropriate database(s); support Fund Development as needed with charitable requirements
7. Provide database entry and back-up for required software programs
8. Applicable tasks required for the smooth and efficient running of the office
9. Other duties as assigned
Administrative:
1. Provide administrative assistance to organizational staff
2. Administration and maintenance of staff and human resource files
3. Maintain health and benefits plan
Accounting:
1. Manage accounting system with QuickBooks
2. Prepare financial statements and reporting (monthly/annually/ongoing)
3. Assist with year-end audit process
4. Support Audit & Finance Committee meetings
5. Process/maintain payroll and benefits
Essential Skills
- Document use
- Numeracy
- Oral communication
- Working with others
- Problem solving
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
Transportation/Travel Information
- Own vehicle
- Valid driver's licence
Work Setting
- Not-for-profit organization
Security and Safety
- Confidential security clearance
Business Equipment and Computer Applications
- Word processing software
- Spreadsheet software
- Accounting software
|
© 2024 SaskJobs. All rights reserved. Privacy Statement | Disclaimer | Copyright | Contact Us | Mobile Site | Site Map |
Email a Friend
Print This Job%20Office Administrator)
