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Applications are invited for the permanent full-time position of Office Coordinator at West Park Crossing, our retirement community located in Moose Jaw, Saskatchewan.
Reporting to the General Manager, the Office Coordinator is responsible for all aspects of the business office and systems; including but not limited to accounting and payroll duties. the office coordinator also provides secretarial support to the general manager and other supervisory staff in the facility.
Plans, organizes, directs and supervises the activities of the business office; establishes and monitors work flow and makes changes as necessary to improve quality of service.
Adheres to established policies and procedures regarding quality assurance, fire, occupational health and safety, environment and infection control.
Maintains internal records and prepares internal reports for facility as required; maintains confidentiality of all financial, personnel and resident data; maintains accounting records
Handles payments from families and all queries concerning billings from residents and /or families; prepares bank deposits
Greets visitors, determines purpose of visit; directs visitors to proper location as appropriate; informs staff of visitors arrival; presents a positive image of the facility to the public; monitors comings and goings of residents from facility.
Essential Skills
- Reading text
- Document use
- Oral communication
- Working with others
- Decision making
- Critical thinking
- Job task planning and organizing
- Computer use
Security and Safety
- Basic security clearance
Own Tools/Equipment
- Office equipment and supplies
- Computer
- Printer
Business Equipment and Computer Applications
- Windows
- Word processing software
- Spreadsheet software
- Electronic scheduler
- General office equipment
- Accounting software
- Human Resource software
- Electronic mail
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