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Under the supervision of the Health Promotion Manager (HPM), the Administrative Assistant Health Promotion ensures the collection of necessary documentation and arranging topic briefings in preparation for conferences, meetings, and appointments. She/he provides clerical support for the Health Promotion (HP) manager/supervisor including data entry, word processing, faxing, photocopying, correspondence, distribution and follow-up action. She/he organizes meetings, advises attendees, drafts and distributes agendas and minutes. She/he schedules and arranges appointments, meetings, and travel schedules. She/he provides administrative support for taskings and campaigns
College diploma or certificate in Business Administration, Accounting, Office Administration or a related field AND some years experience in administration or in a related field.
OR
High School diploma AND several years experience in administration or in a related field.
Language requirement: English Essential, Bilingual an asset
French Language Proficiency (Bilingual an asset)
Reading Comprehension 2
Written expression 2
Oral interaction 2
In the event that the successful candidate does not meet the linguistic profile, the candidate will be required to undertake second language training.
Experience Requirements:
In office administration and records management
In making travel arrangements and travel claims
In invoice and order processing
In organizing meetings and schedules
In drafting and distributing correspondence
In the preparation of reports
In maintaining web ready graphics, and desktop publishing
Transportation/Travel Information
- Own transportation
Security and Safety
- Basic security clearance
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