Job Order Detail

Description

Working within a small team, the applicant will perform executive assistant duties for a private oil production company.

Duties will include, but are not limited to:

- answering phones
- greeting vendors
- handling solicitors
- opening and distributing mail
- preparing letters, agreements, and corporate documents
- taking dictation and minutes
- maintaining an organized filing system of paper and electronic documents
- managing and ordering office supplies
- maintaining office equipment
- running errands
- organizing meetings and business lunches
- coordinating corporate events (staff social events, golf tournament, Christmas party)
- scheduling meetings/appointments
- arranging travel, accommodations, and itineraries
- managing daily schedules
- providing assistance to management as requested

Requirements:

- uphold a strict level of discretion and confidentiality
- handle requests and queries appropriately
- exceptional interpersonal skills and professional demeanor among staff and vendors
- strong organizational, project management, and problem-solving skills
- ability to multi-task, prioritize workload, and manage time
- self-directed and able to work without supervision
- eager to tackle new projects and ideas
- exhibit excellent oral and written communication, as well as customer service
- computer skills are a necessity (must be proficient in Microsoft Word, Excel, and PowerPoint)

Prior experience/training would be preferred.

Oilfield experience is an asset.