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Praxis Consulting is seeking a motivated, multi-talented and organized individual to join our team as an Office Manager. The primary role of this position is to assist with organizing and coordinating office operations in order to ensure maximum efficiency and effectiveness.
Responsibilities
Office Administration
1. Managing and supporting executive and workplace calendars and arranging meetings.
2. Managing office space needs and service levels.
3. Providing high-level reception services.
4. Making recommendations and executing on business IT requirements (document storage, computers, printers, etc.)
5. Producing and sending invoices to clients.
6. Managing A/R and A/P processes and actions.
7. Working with the corporate accountant to ensure compliance with provincial and federal reporting requirements and taxation.
8. Ensuring compliance with all legislated requirements, e.g. workers compensation board, corporations branch, etc.
9. Assisting in the organization and execution of corporate meetings and events.
10. Developing and maintaining a set of corporate master templates including letters, proposals, reports and any other standardized documentation.
11. Acting as the main liaison between Associates & Praxis regarding administrative requirements (scheduling meetings, preparing statements of work, invoicing, etc.)
Project Support
12. Supporting management in the closure of engagements.
13. Assisting with project work, including report formatting and proofing.
14. Supporting consultants in the development of proposals, which may include printing and submitting proposals within the required deadline.
Qualifications
- Proficient with Microsoft Word, Excel, Outlook, PowerPoint
- Exceptional interpersonal, organizational, and communication skills
- Excellent writing skills
- Previous office administration experience
- High School Diploma as a minimum
- Post-secondary office management education is an asset
Essential Skills
- Writing
- Oral communication
- Working with others
- Decision making
- Finding information
- Computer use
- Continuous learning
Additional Skills
- Maintain inventory and budgetary controls
Specific Skills
- Ensure deadlines are met
- Carry out administrative activities of establishment
- Review, evaluate and implement new administrative procedures
- Oversee and co-ordinate office administrative procedures
Work Setting
- Private sector
Work Conditions and Physical Capabilities
- Fast-paced environment
- Tight deadlines
Business Equipment and Computer Applications
- Windows
- Spreadsheet software
- Electronic scheduler
- Presentation software
- General office equipment
- Internet browser
- Electronic mail
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