Job Order Detail

Description

Administration (approximately 80-90% of time)
o Prepare, format and file both basic and detailed department reports, letters, expense reports, documents and meeting minutes on a daily, weekly, monthly and annual basis while adhering to specific deadlines
o Schedule and track conference calls, facility rentals, hotel bookings and catering
o Track and provide support for timesheet entry including regular reporting to Management
o Manage the distribution and return of all shared Department electronic devices and parking passes
o Maintenance of the Department floor plans, office allocations and organizational chart
o Assist managers by scheduling meetings and preparing documents

Records Management & Document Control (approximately 10-20% of time)
o Receive, print, process and distribute incoming electronic and hardcopy project documents
o Document the receipt and distribution of incoming and outgoing project documents
o Assist department in locating physical and electronic documentation and correspondence
o Convert files to appropriate format and file  as directed by the Project Managers or designate

Skills and Qualifications for the position include:
Diploma from a recognized business college
2-5 years experience in an office setting
A strong working knowledge of Microsoft Applications and Adobe Acrobat Reader/Writer as well as experience using file-sharing software applications such as FTP sites and SharePoint
Visio and SAP software knowledge are considered assets

Please visit our website (www.oranocanada.com) for complete posting.