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We are seeking a Legal/Executive Assistant to join our team in our Regina office. The successful candidate will prefer to work independently, within an appropriate supervisory and support framework, and will have a strong work ethic.
PRIMARY RESPONSIBILITIES:
The Legal/Executive Assistant will execute in the following tasks and roles:
Relationship management;
Handling incoming client inquiries and information requests;
Executive diary and calendar management assistance;
Opening and maintaining various electronic records in the firm's management systems, and other administrative file management work;
Drafting, proofreading and editing correspondence, briefs and other documents;
Maintaining limitation diary systems;
Conducting intellectual-property searches using available online tools;
Practice management tasks including scheduling of meetings and arranging for the service and filing of various documents;
Managing various internal projects and project timelines, including file maintenance and system enhancement projects etc.
Providing direct and indirect assistance with firm accounting, billing and record-keeping functions as required, in conjunction with other team members; and
Preparing and maintaining inventories of email and document templates used in client communications, as well as supervised assistance with the maintenance and development of other precedent materials and workflow.
Trade Mark Agent Specific Skills
- Search trade mark registries to determine whether a trade mark has been registered
Essential Skills
- Reading text
- Document use
- Numeracy
- Writing
- Oral communication
- Working with others
- Problem solving
- Decision making
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
- Significant use of memory
Type of Establishment Experience
- Trade mark agency
- Research institute
- Legal firm
- Company legal department
Type of Legal Experience (Legal or Law Clerks Only)
- Patent and trade mark
- Copyright and intellectual property
Notaries Public Specific Skills
- Witness and certify the validity of signatures on documents
Legal or Law Clerk Specific Skills
- Research records, court files and other legal documents
- Prepare legal documents, court reports and affidavits
- Assist lawyers by interviewing clients, witnesses and other related parties
Business Equipment and Computer Applications
- Word processing
- Spreadsheet
- Legal software applications
- Database management
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