Job Order Detail

Description

The Administrative Assistant should perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to CEO, Managing Director and employees, assisting in daily office needs and managing our companys general administrative activities.
Responsibilities:
To ensure and increase effectiveness of the Prairie Sky Recover Centres (PSR) reception office.
Operations
-Answer and direct phone calls
-Organize and schedule appointments for Managing Director and clients
-Plan meetings and take detailed minutes
-Write and distribute email, correspondence memos, letters, faxes and forms
-Assist in the preparation of regularly scheduled reports
-Maintain PSR filing system
-Update and maintain office policies and procedures
-Order office supplies and research new deals and suppliers
-Maintain contact lists, including transcribing email addresses from client files
-Submit and reconcile expense reports
-Act as the point of contact for internal and external clients
-Liaise with Managing Director to handle requests and queries from staff
-Invoicing of clients, including collections of overdue payments.
-Disbursement of cheques for employee expenses.
-Collection of staff meals and rent.
-Prepares and sends marketing packages as requested
-Completes client intakes as requested
-Tour guide for interested parties; local historian;
-Strictly adhere to confidentiality protocols
-Other tasks as required