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The individual is directly responsible to the Executive Director. This position is responsible for Accounts Payable, Accounts Receivable, and Payroll using Accpac/Sage Windowing System as well as correspondence and other administrative duties.
DUTIES AND RESPONSIBILITIES
Input records from timecards to generate payroll, submit remittance and reports for pension, RRSP, union dues collected, CSB submissions and accuracy and remittance of source deductions for Receiver General
Prepare and assure accuracy of monthly Financial Statements; establish and maintain internal controls to meet accounting standards, ensure accurate year end stock inventory and calculations.
Verify purchase invoices to purchase order, code and input data to expense accounts and/or asset accounts into accounts payable and generate cheques for vendors. At month end generate reports and outstanding payable list
Assist in preparation for year end auditors.
Human Resource Management: WCB claims, accrued vacation and sick time, increment dates, Labour Standards, Collective Agreement, maintain Union Seniority List and other Personnel Policy requirements. Advertise for recruitment/hiring under the direction of the Executive Director. Work cooperatively with the Director of Programs and Services with the orientation of new employees.
Under the direction of the Executive Director, track updates and reporting procedures for Government funding and financial reporting.
Responsible for entries and maintenance of the General Ledger.
SKILLS AND EXPERIENCE REQUIRED
Preference will be given to an individual with an Accounting Degree or recognized Office Administration Course. At least 3 years with Office Administration Experience with Accounting Practices, Office Administration; and Human Resource Management is required. Experience with Accpac/Sage 300 and EasyPay Payroll system is mandatory.
Essential Skills
- Reading text
- Document use
- Writing
- Oral communication
- Critical thinking
- Job task planning and organizing
- Computer use
- Significant use of memory
Transportation/Travel Information
- Own vehicle
Credentials (certificates, licences, memberships, courses, etc.)
- Canadian Institute of Chartered Accountants (CA) Accreditation
Accountant Specific Skills
- Provide financial, business and tax advice
- Prepare financial information for individuals, departments or companies
- Prepare financial statements and reports
- Prepare income tax returns from accounting records
- Plan, set up and administer accounting systems
- Examine accounting records
- Analyze financial documents and reports
Financial Auditor Specific Skills
- Prepare reports and audit findings
Work Conditions and Physical Capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
Security and Safety
- Basic security clearance
- Criminal record check (abstract)
- Driver's validity licence check
- Driving record check (abstract)
Business Equipment and Computer Applications
- ACCPAC
- Windows
- Word processing software
- Spreadsheet software
- Excel
- Database software
- Data analysis software
- Accounting software
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