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Receptionist/Administrative Assistant/Transcriptionist
Court Reporting/Transcription firm looking for a temporary full-time Administrative Assistant with the possibility of permanent full-time.
Position includes:
Reception and Administration duties including transcription. Must have the ability to provide clerical support and assistance to staff; working in a team environment; ability to meet stringent deadlines and pay close attention to detail. Strong knowledge of computer applications including Outlook, MS Word (current version) and Excel are essential. 60 wpm or higher is a prerequisite. Must be security cleared for confidential information. Legal experience and Office Education Course is an asset. Excellent punctuation and grammar skills are necessary. Must be able to pass a typing exam, grammar, punctuation and spelling exam.
Scheduling of court cases, booking boardrooms; preparing boardrooms, and confirmations are part of the duties. Other duties include binding, photocopying, reviewing, proofreading and transcription of confidential transcripts.
We thank all candidates for their interest; however, only those selected for an interview will be contacted.
We provide competitive wages and health benefits.
State expected hourly and/or monthly rate of pay commensurate with experience.
Essential Skills
- Reading text
- Document use
- Writing
- Oral communication
- Working with others
- Problem solving
- Decision making
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
- Significant use of memory
Transportation/Travel Information
- Own transportation
- Own vehicle
- Valid driver's licence
Specific Skills
- Type and proofread correspondence, forms and other documents
- Send and receive messages
- Provide general information to clients and the public
- Perform basic bookkeeping tasks
- Receive and forward telephone or electronic enquiries
- Process incoming and outgoing mail manually or electronically
- Prepare invoices and bank deposits
- Order supplies and maintain inventory
- Photocopy and collate documents for distribution, mailing and filing
Work Setting
- Private sector
Work Conditions and Physical Capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Repetitive tasks
Security and Safety
- Enhanced reliability security clearance
Keyboarding (Words Per Minute)
- 61 - 80 wpm
- 41 - 60 wpm
Business Equipment and Computer Applications
- Windows
- Word processing software
- Spreadsheet software
- MS Word
- Excel
- Electronic mail
- General office equipment
- Internet browser
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