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The Administrative Assistant is a part-time permanent position, providing support to the Office Manager and administrative team. The Administrator Assistant will have proficient experience operating Microsoft Work, Excel, Outlook, etc. Working in the environment of HR and Safety, this role will be responsible for maintaining a professional presence in the quality of documents and integrity of information. The Administrative Assistant will coordinate completion of required duties on a priority basis determined through communications with the Office Manager and Partners.
Tasks:
Maintain/manage current and accurate information in databases and reports;
Perform regular audits of information;
Generate a multitude of reports;
Support Safety Program;
Create/edit letters, forms, manuals;
Maintain Processes and Procedures;
Filing, scanning, archiving;
Support/coverage when other administrators are out of office;
Other duties as advised by Partners or Office Manager from time to time
Essential Skills
- Reading text
- Document use
- Writing
- Oral communication
- Working with others
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Significant use of memory
Transportation/Travel Information
- Own transportation
Specific Skills
- Ensure deadlines are met
- Carry out administrative activities of establishment
- Assemble data
- Prepare periodic and special reports, manuals and correspondence
- Review, evaluate and implement new administrative procedures
Work Conditions and Physical Capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
Security and Safety
- Basic security clearance
Own Tools/Equipment
- Office equipment and supplies
- Computer
- Printer
- Internet access
Business Equipment and Computer Applications
- Word processing software
- Spreadsheet software
- Database software
- Desktop publishing software
- General office equipment
- Human Resource software
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