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Administrative Assistant

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Job Order #: 5648228

NOC: 1411
Employer Name:
Hope's Home Incorporated
Wage/Salary Info:
dependent on education/experience
Posted Date:
08-Nov-2018
Location:
REGINA
 
# of Positions:
1
Employment Terms:
Full Time
Length of Employment:
Temporary
Education:
Grade 12
Experience:
1-2 Years
Apply By:
09-Nov-2018
How to Apply?:
This job is no longer taking applications

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Employer Name:
Hope's Home Incorporated
Employer Address:
 
2200 25TH AVE
REGINA,SK
CANADA
S4S 4E6
Contact Name:
Evelyn
Contact Email:
emarcil@hopeshome.org
Employer Website:
www.hopeshome.org


Description

40 hours/week, Monday to Friday. This position has potential to turn into a relief position or a permanent position within the Provincial Team for the right candidate.
About Us: We are a non-profit organization providing childcare services, early learning and development programming, respite services and supportive living homes for children with complex medical needs. Our centres are equipped to provide care for specialized medical needs to give support to the families of these children. For further information, visit our website.
The Operations Team oversees operations across the province, ensuring practices are in accordance with the standards of the organization and guiding management.
Description: The Admin Assistant will aid the Operations Team with various administrative duties and provide great communication, organization & support.
Qualifications:
- min. 2 years of Admin experience;
- intermediate knowledge of Microsoft Office (Word, Excel and Outlook);
- display professional demeanor with strong work ethic;
- exercise discretion;
- flexible & adaptable, able to handle challenging tasks;
- strong oral & written communication skills;
- able to organize & manage time effectively;
- experience with MS SharePoint an asset;
- administrative diploma or certification(s) an asset.
General Duties
- liaise with Operations Team members, support teams and clients;
- schedule & organize meetings/appointments/travel arrangements for Team;
- collect info for meetings & type, prepare and distribute meeting agendas, material for review & notes;
- send reminders of important tasks & deadlines;
- assist in typing, compiling and preparing reports, presentations and correspondence;
- maintain filing systems in the operations department;
- other misc. tasks to support Operations Team;
- relief for other admin positions;
- attend professional development training & staff meetings.

 

Skills and Abilities

Essential Skills
 - Reading text
 - Document use
 - Writing
 - Oral communication
 - Critical thinking
 - Finding information
 - Computer use
Transportation/Travel Information
 - Willing to travel
Specific Skills
 - Type and proofread correspondence, forms and other documents
 - Send and receive messages
 - Compile data, statistics and other information
 - Receive and forward telephone or electronic enquiries
 - Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases
 - Process incoming and outgoing mail manually or electronically
 - Photocopy and collate documents for distribution, mailing and filing
 - Prepare and format page presentation
 - Provide general information to clients and the public
Work Setting
 - Not-for-profit organization
Security and Safety
 - Criminal record check (abstract)
 - Confidential security clearance
Business Equipment and Computer Applications
 - Windows
 - MS Word
 - Excel
 - General office equipment
 - Internet browser

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