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The Yorkton Tribal Council Child and Family Services (YTCCFS) Inc. is seeking a highly motivated and Professional Individual to fill the position of Receptionist and Vehicle Booking Assistant for the YTCCFS Inc. Head Office. This position provides emergent administration support coverage for the Public and the Staff and will report to the Office Manager. Duties include but are not limited to: answer phones, transfer, taking messages and maintaining the Office Itinerary on a daily basis; open and record all incoming/outgoing mail and faxes; ensure confidentiality of incoming/outgoing information; photocopy and type letters and documents as required; maintain a list of all company Vehicles and Booking and Inspecting the vehicles as required. meet and greet guests/clients in a professional manner and direct them to the appropriate individual or meeting room; ensure the reception area is kept in a neat and orderly fashion. The successful candidate will demonstrate professionalism and consideration to clients, colleagues and First Nation communities by their punctuality and dependability to fulfilling their duties on a daily basis. Must possess a Certificate in Office Administration from a recognized training institution or the equivalent of training and work experience in this field.
Essential Skills
- Writing
- Oral communication
- Working with others
- Job task planning and organizing
- Computer use
Transportation/Travel Information
- Own vehicle
- Valid driver's licence
Additional Skills
- Provide basic information to clients and the public
- Order office supplies
- Maintain records
- Data entry
Specific Skills
- Send invoices
- Record and relay information
- Perform clerical duties, such as filing and sorting and distributing mail
- Operate switchboard or telephone system
- Obtain and process information required to provide services
- Greet people and direct them to contacts or service areas
- Answer, screen and forward telephone calls
Typing (Words Per Minute)
- 41 - 60 wpm
Work Conditions and Physical Capabilities
- Fast-paced environment
- Repetitive tasks
Business Equipment and Computer Applications
- Windows
- Spreadsheet software
- Electronic mail
- Internet browser