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-Controls flow of telephone communication- answering calls in a pleasant manner
-Provides efficient welcoming of visitors
-Prepares and expedites mail and packages by mail and courier
-Provides clerical support
-Prepares and expedites production information
-Provides accounting support including:
-Accounts payable/receivables
-Preparing weekly deposits
-Processing weekly payroll
-Petty cash reconciliation
-Performs routine typing and filing
-Dockets: Matches dockets to sell sheet and ensures information is entered accurately into system. Copies courier and freight slips and puts them into the dockets Invoicing and closing of dockets as necessary
-Receipt of stock and entering of stock sheets
-Runs status reports for production meetings and job reports for CSR Manager
-Maintains vendor/customer databases as required
-Maintains and orders office supplies
-Ensures that mail is distributed/posted each day
-Operates postage machines, copiers, printers, faxes, and keeps them filled with paper, toner, etc.
-Maintains cleanliness of office, desk, docket room and storage room
-Outputs labels for shipping department
-All other office duties as assigned
SKILLS/ACCOUNTABILITY
Good communication skills
Understanding of computers including the internet, email and word processing operations
Accounting knowledge and willingness to expand on accounting skills
Efficient at entering data into systems (i.e. EFI, Grandmaster Suite,)
Ability to complete tasks with minimal supervision
Performs duties in a timely fashion
Knowledge of printing industry would be an asset but not required
Initiative to take upon additional tasks that are not assigned
-Works directly with and reports to the Controller
-Provides support to the CEO, Plant Manager, & CSR Manager
Essential Skills
- Document use
- Oral communication
- Working with others
- Job task planning and organizing
- Computer use
Technical Terminology
- Business
Specific Skills
- Sort, process and verify applications, receipts and other documents
- Send and receive messages
- Provide general information to clients and the public
- Perform basic bookkeeping tasks
- Receive and forward telephone or electronic enquiries
- Process incoming and outgoing mail manually or electronically
- Prepare invoices and bank deposits
- Order supplies and maintain inventory
Business Equipment and Computer Applications
- Windows
- MS Word
- Excel
- Accounting software
- Internet browser