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Program Administrator, Bookkepping

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Job Order #: 5652853

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Posted Date:
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Employment Terms:
Full Time
Completed at least some post-secondary
1-2 Years
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Employer Name:

Contact Name:
Emily Gagnon

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Performance Expectations

Responsible for coordinating with various internal and external stakeholders to schedule implementations, convert client files, communicate progress and timelines and source relevant supporting information / documentation
Support MNPs outsourced accounting implementation specialists responsible for converting client files from desktop applications (e.g. QuickBooks Desktop, Sage 50) to cloud accounting applications (e.g. QBO, Xero, Sage Business Cloud)
Provide coordination and planning support for ongoing implementations
Effectively and accurately communicate relevant project information to the project team
Coordinate implementation logistics with clients and other stakeholders consistent with project plans, including sourcing appropriate information / documentation
Manage communication with multiple stakeholders across multiple projects / initiatives
Assist in identifying potential bottlenecks and resource forecasting constraints or other foreseen challenges in supporting a pipeline of upcoming and ongoing projects

Post secondary education will be considered an asset
Minimum one (1) to three (3) years of experience in project administration role preferred
Advanced Excel and Word skills
Familiarity with basic Accounting / Finance principles preferred
Experience with small business accounting software considered an asset
Previous experience in a professional services environment considered an asset
Some travel may be required


Skills and Abilities

Essential Skills
 - Continuous learning
 - Computer use
 - Job task planning and organizing
 - Critical thinking
 - Problem solving
 - Oral communication
Specific Skills
 - Prepare invoices and bank deposits
 - Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases
 - Receive and forward telephone or electronic enquiries
 - Compile data, statistics and other information
 - Perform basic bookkeeping tasks
 - Prepare and format page presentation
 - Sort, process and verify applications, receipts and other documents
Work Setting
 - Private sector
Area Of Specialization
 - Reports
 - Financial statements
 - Invoices
Work Conditions and Physical Capabilities
 - Sitting for extended periods
 - Tight deadlines
 - Work under pressure
 - Fast-paced environment
Business Equipment and Computer Applications
 - Simply Accounting
 - Quick Books
 - Accounting software
 - Excel
 - Spreadsheet software
 - Word processing software


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