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POSITION SUMMARY
The Office Administrator is the first point-of-contact within the Canadian Plains Battleford office, and presents a positive and professional image of Canadian Plains to all clients, suppliers, associates, callers and office visitors. Administrators maintain an appropriate level of confidentiality in all interactions and provide support within the Canadian Plains White City office. An administrator is approachable, organized, deadline driven and customer service oriented.
RESPONSIBILITIES
General Administration/Communication/Reception: Represent Canadian Plains in person, on the phone, and through electronic communications. Communicate current information with clients and staff. Maintain a professional and organized administrative office.
Worker Hire/Rehire: Assist with new hire orientations and sign on packages.
Payroll: Track and confirm worker hours and record accurate data for payroll processing.
Accounts Receivable/Payable: Prepare, distribute, and track invoices for billing, and confirm, make necessary corrections, and file incoming invoices for payment.
Purchasing: Enter and file purchase orders and track against incoming invoices.
Reporting: Enter, post, and run reports such as transactions, project data, and requested audits.
QUALIFICATIONS & EXPERIENCE
Minimum of 1 - 2 years office administrative experience in a high-paced office environment. Office Administration or Accounting diploma is preferred.
Preferably local to the North Battleford area
Essential Skills
- Reading text
- Document use
- Numeracy
- Writing
- Oral communication
- Working with others
- Problem solving
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
Transportation/Travel Information
- Own transportation
- Own vehicle
- Valid driver's licence
Specific Skills
- Establish work priorities
- Ensure procedures are followed
- Ensure deadlines are met
- Assemble data
- Review, evaluate and implement new administrative procedures
Work Setting
- Private sector
Work Conditions and Physical Capabilities
- Fast-paced environment
- Tight deadlines
- Repetitive tasks
Business Equipment and Computer Applications
- Windows
- Word processing software
- Spreadsheet software
- General office equipment
- Accounting software
- Inventory control software
- Electronic mail