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The main responsibilities will be to provide Administrative Sales support to Management including Company Principal.
Maintains customer databases by inputting customer profile and updates; preparing and distributing monthly reports.
Assisting in the preparation of marketing materials, advertisements, proofreads material; verifies facts and conducts research.
Updates managers by consolidating, analyzing, and forwarding daily action summaries.
Resolves order and inventory problems by investigating data and history; identifying alternate means for filling orders; notifying managers and customers.
Provides product, promotion, and pricing information by clarifying customer request; selecting appropriate information; forwarding information; answering questions.
Prepares sales presentations by compiling data; developing presentation formats and materials.
Assisting in the preparation of marketing materials, advertisements, directories and other material for publication; proofreads material; verifies facts and conducts research.
Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
Handle requests for information and data, resolve administrative problems and inquiries, prepare written responses to routine enquiries
Maintain electronic and hard copy filing system
Qualifications:
Strong written and verbal communications and organization skills.
An advanced working knowledge of MS office (Word & Excel) is essential.
Strong interpersonal, communication and organizational skills as well as the ability to work independently are essential
A clear criminal record check is required.
This position has an above average opportunity for advancement and remuneration.
Essential Skills
- Reading text
- Document use
- Numeracy
- Writing
- Oral communication
- Working with others
- Problem solving
- Decision making
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
- Significant use of memory
Technical Terminology
- Engineering
- Business
Specific Skills
- Type and proofread correspondence, forms and other documents
- Sort, process and verify applications, receipts and other documents
- Send and receive messages
- Provide general information to clients and the public
- Prepare equipment or software for type of document
- Prepare and format page presentation
- Perform basic bookkeeping tasks
- Compile data, statistics and other information
- Receive and forward telephone or electronic enquiries
- Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases
- Process incoming and outgoing mail manually or electronically
- Prepare invoices and bank deposits
- Order supplies and maintain inventory
- Service office equipment and arrange for servicing in the case of major repairs
- Photocopy and collate documents for distribution, mailing and filing
Work Setting
- Private sector
Area Of Specialization
- Statistics
- Publications and manuscripts
- Invoices
- Financial statements
- Correspondence
- Contracts
- Charts, tables, graphs and diagrams
- Reports
- Forms and records
Work Conditions and Physical Capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Repetitive tasks
- Combination of sitting, standing, walking
- Walking
- Sitting for extended periods
Security and Safety
- Bondable
- Criminal record check (abstract)
Keyboarding (Words Per Minute)
- 41 - 60 wpm
Business Equipment and Computer Applications
- Windows
- Spreadsheet software
- MS PowerPoint
- MS Word
- Excel
- Electronic mail
- Database software
- General office equipment
- Accounting software
- Internet browser
- Quick Books
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