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Executive Assistant

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Job Order #: 5662368

Employer Name:
TOUCHWOOD CHILD AND FAMILY INC.
Posted Date:
09-Jan-2019
Location:
PUNNICHY
 
# of Positions:
1
Employment Terms:
Full Time
Length of Employment:
Permanent
Education:
GED 12 - General Educational Development
Experience:
1-2 Years
Apply By:
25-Jan-2019
How to Apply?:
Please Submit Cover Letter, resume and any certifications to Marcy Large, Human Resource Manager.
 

Application Information

Employer Name:
TOUCHWOOD CHILD AND FAMILY INC.

Employer Address:
 
PO BOX 446
PUNNICHY,SK
CANADA
S0A3C0

Contact Name:
Marcy Large

Contact Phone:
306 835 2600

Contact Fax:
306 835 2216

Contact Email:
marcylarge@touchwoodcfs.com



Description

The Executive Assistant is responsible for providing secretarial, clerical and administrative support to the Executive Director and to ensure the office of Touchwood Child and Family Services Inc. provides services in an effective, efficient and professional manner. Maintain a record of Executive Director Itinerary. File and retrieve documents, records and reports when required. Receive all mail on behalf of the Executive Director.Assist with planning/organizing meeting and/or special events for Touchwood Child and Family Services Inc. (including booking Caterer services and location selection)Submit a monthly report to the Executive Director.Prepare, proof read and edit all outgoing correspondence, letters, memorandum, newsletters etc. Other Duties as per Executive Director.

QUALIFICATIONS:
Two (2) years in a specialized business training program with three (3) years experience in a Senior Administrative role.
-  Ability to use a variety of software programs, customized databases, Microsoft Word, Excel and Powerpoint.
-  Knowledge of First Nation culture and language.
-  Ability to develop and establish a trusting and strong working relationship with staff, clientele, First Nation communities, and TCFS Inc. interest groups.
-  Effective written and oral communication skills, computer literate.
-  Must be willing to work evenings and weekends when required.
-  Must possess a valid Saskatchewan Drivers License and Vulnerable Sector Check

*** Only applicants successfully chosen for an interview will be contacted.  

*** Candidates selected for an interview are required to provide a current Criminal Record Check and proof of education upon attending the interview.

 

Skills and Abilities

Work Setting
 - Business or corporation
Work Conditions and Physical Capabilities
 - Attention to detail
 - Tight deadlines
 - Work under pressure
 - Fast-paced environment
Business Equipment and Computer Applications
 - Human resources software
 - Word Pro
 - Internet browser
 - General office equipment
 - Presentation software
 - Database software
 - Electronic Mail
 - MS Word
 - MS PowerPoint
 - MS Excel
 - Windows
Security and Safety
 - Confidential security clearance
 - Driving record check (abstract)
 - Driver's validity licence check
 - Criminal record check (abstract)
 - Secret clearance
 - Basic security clearance
Specific Skills
 - Analyze incoming and outgoing memoranda, submissions and reports
 - Assess and recommend various courses of action based on meetings
 - Compile Data
 - Establish and co-ordinate administrative policies and procedures
 - Make arrangements for committee, board and other meetings
 - Prepare agendas
 - Prepare papers for consideration and presentation by executive committees and boards of directors
Essential Skills
 - Significant use of memory
 - Continuous learning
 - Computer use
 - Finding information
 - Job task planning and organizing
 - Critical thinking
 - Decision making
 - Problem solving
 - Working with others
 - Oral communication
 - Writing
 - Numeracy
 - Document use
 - Reading text
Transportation/Travel Information
 - Public transportation is not available
 - Travel expenses paid by employer
 - Valid driver's licence
 - Willing to travel overnight
 - Willing to travel for extended periods
 - Willing to travel regularly
 - Willing to travel
 - Own vehicle
 - Own transportation
Work Location Information
 - Rural area

 

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