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AVRO GSE is hiring for a Full time Administrative Assistant to report to our Sales Manager in our Regina Office!
This person will work with Avro GSE and SafeSmart Access Canada management, sales and operations staff and is responsible for all administration support, and enhancing and maintaining existing client relationships.
Core Responsibilities
- Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands
- Organize and schedule meetings and appointments
- Organize and coordinate with Human Resources and IT departments in regards to related tasks
- Provide general support to visitors
- Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved and that clerical functions are properly assigned and monitored
- Perform review and analysis of special projects and keep the management properly informed
- Participate actively in the planning and execution of company events
- Organize orientation and training of new staff members with assistance from Human Resources
- Design and implement filing systems
- Analyse, design and implement office policies and procedures
- Prepare operational reports and schedules to ensure efficiency
- Coordinate schedules, appointments and bookings
- Monitor and maintain office supplies inventory
- Handle customer inquiries and complaints
- Other duties as assigned
Qualifications:
- Previous Sales/Marketing and Administration experience preferred.
- Proactive with an eye for detail and the ability to manage multiple functions and projects while meeting deadlines
- Strong knowledge of Windows and MS Office (Word/Excel/Outlook/PowerPoint)
- Professional presentation with excellent communication skills (both verbal and written)
- Excellent time management
- Capable of working with limited supervision
Essential Skills
- Reading text
- Document use
- Writing
- Oral communication
- Working with others
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Significant use of memory
Technical Terminology
- Business
Specific Skills
- Type and proofread correspondence, forms and other documents
- Sort, process and verify applications, receipts and other documents
- Send and receive messages
- Provide general information to clients and the public
- Prepare and format page presentation
- Receive and forward telephone or electronic enquiries
- Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases
- Process incoming and outgoing mail manually or electronically
- Order supplies and maintain inventory
- Service office equipment and arrange for servicing in the case of major repairs
- Photocopy and collate documents for distribution, mailing and filing
Area Of Specialization
- Invoices
- Correspondence
- Contracts
- Reports
- Forms and records
Business Equipment and Computer Applications
- MS PowerPoint
- MS Word
- Excel
- Electronic mail
- Presentation software
- General office equipment
- Word Pro
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