Job Order Detail

Description

Position Profile:

This position will be based out of our Regina location, reporting to the Branch Admin. The position of Receptionist is a skilled administrative role, in which the Receptionist provides a full range of reception and administrative support to the branch.
  
Responsibilities of the Receptionist & Administrative Assistant include:
Answering and directing calls on a busy multi-line phone system
Order office supplies
Organize incoming and outgoing mail
Co-ordinate couriers
Open and/or close branch on a daily basis
Distribute and organize Accounts Payable invoices
Distribute incoming faxes via email
Create and maintain tracking spreadsheets
Type work orders, letters, and tender documents
Data entry
Liaise with Human Resources and payroll
Payroll Data Entry
Maintain vacation and sick day reports
Process payables and invoices, and assist with collections
Run reports, submit to corporate operations
Expense Reports and P-Card Statements
Purchase Orders
Other administrative duties as required

Skills/Qualifications of the Receptionist & Administrative Assistant include:
Minimum 3 years of previous reception experience
Accounting experience an asset
Strong customer service and communication skills
Pleasant and professional phone manner
Strong computer skills in the Microsoft office package; Word, Excel & Outlook
Strong time management skills
Ability to multitask and work in a fast paced, team environment