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Executive Assistant

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Job Order #: 5666759

Employer Name:
White Buffalo Youth Inhalant Treatment Centre Inc.
Posted Date:
# of Positions:
Employment Terms:
Full Time
Technical/Applied Science Diploma
3-5 Years
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Employer Name:
White Buffalo Youth Inhalant Treatment Centre Inc.

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Job Summary

Reporting to the Executive Director, the Executive Assistant will have the primary responsibility to support the Executive Team in ensuring that the day-to-day operations run seamlessly and supporting and coordinating the work of the Executive Team. To succeed in this role, you will be highly organized, committed to client service excellence, possess an intuitive sense of discretion and confidentiality, practice high levels of tact and be graceful under pressure.

Duties & Responsibilities

1.Responsible for the daily operation of support services for the WBTC by overseeing the effective and efficient management of clerical, administrative and support functions at the Centre.  
2.Provides administrative and clerical support services for Managers and clinical team.
3.Ensures efficient and effective operation of the centre such as data processing, mail, and records management.
4.Ensures that all support services are in compliance with WBTC policies, procedures and standards.
5.Assists with planning of special events.
6.Oversees, manages and coordinates Centres Accreditation process on regular basis.
7.Coordinates Board of Directors meetings including preparation of materials and preparing documents.
8.Takes minutes of various Board and staff meetings and transcribe.

Other Requirements:

Possess good communications skills  verbal and written.
Respectable interpersonal skills that includes general courtesy when answering phones, greeting visitors, and dealing with staff.
Proficiency in the use of computer skills and programs including accounting, word processing, databases, spreadsheets, e-mail and internet
Demonstrated knowledge and experience in report & proposal writing
Demonstrated ability to maintain high level of confidentiality
Time Management and ability to meet deadlines an asset
Must be flexible to travel
Submit to a security and criminal check and compliance


Skills and Abilities

Essential Skills
 - Significant use of memory
 - Job task planning and organizing
 - Critical thinking
 - Problem solving
 - Working with others
 - Oral communication
 - Numeracy
Transportation/Travel Information
 - Valid driver's licence
 - Willing to travel
 - Own vehicle
Specific Skills
 - Analyze incoming and outgoing memoranda, submissions and reports
 - Assess and recommend various courses of action based on meetings
 - Compile Data
 - Conduct Research
 - Establish and co-ordinate administrative policies and procedures
 - Liaise with departmental and corporate officials and with other organizations and associations
 - Make arrangements for committee, board and other meetings
 - Prepare agendas
 - Prepare and co-ordinate the preparation and submission of summary briefs and reports
 - Prepare papers for consideration and presentation by executive committees and boards of directors
Work Setting
 - Health care facility
Work Conditions and Physical Capabilities
 - Attention to detail
 - Work under pressure
Security and Safety
 - Criminal record check (abstract)
Business Equipment and Computer Applications
 - Data analysis software
 - MS Word
 - MS Excel


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