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We are pleased to offer an exciting opportunity with a local Technology and Security Integration company to perform a variety of administrative duties. The ideal candidate would be adaptable, detail oriented with a friendly, positive attitude. Experience or training in bookkeeping processes and computer software would be an asset.
Type: Part Time (0.8 FTE)
Start Date: ASAP
Duration: Permanent
General office duties include but are not limited to professional communication and email correspondence, answering phones and taking messages, ordering office supplies, assist with scheduling service technicians, opening and distributing mail, standard bookkeeping and accounting tasks, proofreading/editing, maintaining filing system, updating, archiving and proficient with Microsoft Office, light cleaning and other duties as assigned.
Work Schedule: 20-30hrs
Monday to Friday, 9 AM 3 PM,
Physical Requirements: must be able to sit for long periods of time and lift up to 20 lbs
Skills And Abilities:
- Business Administration Certificate or equivalent experience preferred
- Proficiency in Microsoft Word, Excel and Outlook
- Excellent organizational and proofreading skills
- Strong written and verbal communication skills
- Ability to work as part of a team, as well as independently
- Ability to exercise discretion with confidential information
- Ability to prioritize time sensitive responsibilities
- Knowledge of basic office equipment (copier/printer/scanner)
- Must be able to multi-task
Business Equipment and Computer Applications
-Miscrosoft Office 365 (MS Word, Excel, Outlook, Sharepoint)
-ConnectWise
-Quickbooks
Essential Skills
- Reading text
- Document use
- Numeracy
- Oral communication
- Working with others
- Job task planning and organizing
- Computer use
- Continuous learning
Transportation/Travel Information
- Own transportation
- Own vehicle
- Valid driver's licence
Technical Terminology
- Business
Specific Skills
- Sort, process and verify applications, receipts and other documents
- Perform basic bookkeeping tasks
- Receive and forward telephone or electronic enquiries
- Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases
- Process incoming and outgoing mail manually or electronically
- Prepare invoices and bank deposits
- Order supplies and maintain inventory
- Photocopy and collate documents for distribution, mailing and filing
Work Setting
- Private sector
Area Of Specialization
- Statistics
- Invoices
- Financial statements
- Correspondence
- Contracts
- Charts, tables, graphs and diagrams
- Reports
- Forms and records
Work Location Information
- Urban area
Work Conditions and Physical Capabilities
- Work under pressure
- Repetitive tasks
- Combination of sitting, standing, walking
- Sitting for extended periods
Security and Safety
- Criminal record check (abstract)
Keyboarding (Words Per Minute)
- 41 - 60 wpm
Business Equipment and Computer Applications
- MS Word
- Excel
- Electronic mail
- General office equipment
- Internet browser
- Quick Books
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