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Office Assistant

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Job Order #: 5668013

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Employment Terms:
Part Time
Length of Employment:
Completed at least some post-secondary
7-11 Months
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We are pleased to offer an exciting opportunity with a local Technology and Security Integration company to perform a variety of administrative duties. The ideal candidate would be adaptable, detail oriented with a friendly, positive attitude. Experience or training in bookkeeping processes and computer software would be an asset.

Type: Part Time (0.8 FTE)

Start Date: ASAP            

Duration: Permanent

General office duties include but are not limited to professional communication and email correspondence, answering phones and taking messages, ordering office supplies, assist with scheduling service technicians, opening and distributing mail, standard bookkeeping and accounting tasks, proofreading/editing, maintaining filing system, updating, archiving and proficient with Microsoft Office, light cleaning and other duties as assigned.

Work Schedule: 20-30hrs
Monday to Friday, 9 AM  3 PM,

Physical Requirements: must be able to sit for long periods of time and lift up to 20 lbs

Skills And Abilities:
- Business Administration Certificate or equivalent experience preferred
- Proficiency in Microsoft Word, Excel and Outlook
- Excellent organizational and proofreading skills
- Strong written and verbal communication skills
- Ability to work as part of a team, as well as independently
- Ability to exercise discretion with confidential information
- Ability to prioritize time sensitive responsibilities
- Knowledge of basic office equipment (copier/printer/scanner)
- Must be able to multi-task

Business Equipment and Computer Applications
  -Miscrosoft Office 365 (MS Word, Excel, Outlook, Sharepoint)


Skills and Abilities

Essential Skills
 - Continuous learning
 - Computer use
 - Job task planning and organizing
 - Working with others
 - Oral communication
 - Numeracy
 - Document use
 - Reading text
Transportation/Travel Information
 - Valid driver's licence
 - Own vehicle
 - Own transportation
Technical Terminology
 - Business
Specific Skills
 - Photocopy and collate documents for distribution, mailing and filing
 - Order supplies and maintain inventory
 - Prepare invoices and bank deposits
 - Process incoming and outgoing mail manually or electronically
 - Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases
 - Receive and forward telephone or electronic enquiries
 - Perform basic bookkeeping tasks
 - Sort, process and verify applications, receipts and other documents
Work Setting
 - Private sector
Area Of Specialization
 - Forms and records
 - Reports
 - Charts, tables, graphs and diagrams
 - Contracts
 - Correspondence
 - Financial statements
 - Invoices
 - Statistics
Work Location Information
 - Urban area
Work Conditions and Physical Capabilities
 - Sitting for extended periods
 - Combination of sitting, standing, walking
 - Repetitive tasks
 - Work under pressure
Security and Safety
 - Criminal record check (abstract)
Keyboarding (Words Per Minute)
 - 41 - 60 wpm
Business Equipment and Computer Applications
 - Quick Books
 - Internet browser
 - General office equipment
 - Electronic mail
 - Excel
 - MS Word


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