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This full time position will work half time for the Metis Nation- Saskatchewan Provincial Citizenship Registry and half time as an assistant to the MN-S Regional Representative in the North Battleford Regional office. For the full job description contact info@mnsregistry.ca
Qualifications
Post secondary education or minimum 1 year experience in business administration
Experience working in an accounting or finance department.
Ability to act with tact and discretion and maintain confidentiality of clientele.
The ability to work as part of a team.
Ability to work independently, perform well under pressure, with shifting deadlines.
General knowledge of databases, electronic search and retrieval techniques.
Commissioner of Oaths or able to obtain Commissioner of Oaths.
Able to provide a Criminal Record Check with the Vulnerable Sector once hired.
Advanced Microsoft Office skills, with an ability to become familiar with specialized programs and software.
Proficiency in collaboration and delegation of duties.
Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities.
Drivers License and reliable transportation required.
Responsibilities
Act as first point of contact for prospective Metis Nation citizens, the public, stake holders and government officials.
Assist prospective applicants and provide information on the citizenship application process.
Provide detailed information regarding eligibility, the application process, and the requirements for citizenship.
Ensure that all activities are conducted in accordance with established policy and procedure.
Support the MN-S Regional Representative in the day to day duties of the Regional Office.
Coordinate executive communications, including taking calls, responding to emails and interfacing with clients.
Schedule meetings and appointments and manage travel itineraries.
Other duties as assigned.
Essential Skills
- Reading text
- Document use
- Numeracy
- Writing
- Oral communication
- Working with others
- Problem solving
- Decision making
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
- Significant use of memory
Transportation/Travel Information
- Own transportation
- Willing to travel
- Willing to travel for extended periods
- Willing to travel overnight
- Valid driver's licence
- Travel expenses paid by employer
Specific Skills
- Send invoices
- Receive payments
- Provide information to staff and the general public
- Prepare and monitor budgets
- Prepare and monitor contracts
- Organize and schedule office work
- Order supplies and equipment
- Maintain inventory of office supplies
- File documents
- Prepare reports
- Compile, verify, record and process applications, licences, permits, contracts, registrations, requisitions, and other forms and documents
- Prepare presentations
Work Setting
- Provincial or territorial government
- Not-for-profit organization
Work Conditions and Physical Capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Large workload
Security and Safety
- Criminal record check (abstract)
- Driver's validity licence check
Business Equipment and Computer Applications
- Windows
- WordPerfect
- Spreadsheet software
- MS Access
- MS Excel
- MS PowerPoint
- MS Word
- Electronic Mail
- Electronic scheduler
- Database software
- General office equipment
- Internet browser
- Word Pro
- Publishing software
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