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Legal Administrative Assistant

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Job Order #: 5669035

NOC: 4211
Employer Name:
NORSASKLAW
Wage/Salary Info:
Negotiable
Posted Date:
14-Feb-2019
Location:
NORTH BATTLEFORD
 
# of Positions:
1
Employment Terms:
Full Time
Length of Employment:
1 Year - With possibility of extension.
Education:
Completed at least some post-secondary
Experience:
1-2 Years
Apply By:
30-Mar-2019
How to Apply?:
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Employer Name:
NORSASKLAW
Contact Name:
Benedict Feist
Contact Phone:
306-445-7772
Contact Fax:
306-445-7722
Contact Email:
ben@norsasklaw.com
Employer Website:
www.norsasklaw.com


Description

Our well-established firm employs three lawyers and four support staff and has operated since 2001. We practice throughout west-central Saskatchewan in many legal areas.

THIS POSITION IS A TEMPORARY, FULL-TIME MATERNITY BACKFILL FOR A TERM OF ONE YEAR, FROM APRIL 12TH, 2019 TO APRIL 12TH, 2020. There is a possibility of casual employment in the month leading up to the start date for training (1-2 days per week in March). The position may also be extended into long-term after December 2019.

Responsibilities:

- Prepare legal documents, letters, and other communication as directed by lawyers to a high standard.
- Monitor and schedule court dates and other appointments for lawyers.
- Transcribe from dictation.
- Maintain filing systems, diarize dates, monitor files, and regularly send bills to clients.
- Answer the phone, direct / respond to client communication, and deal with people who walk in.
- Aid clients with questions related to files.
- May request some light cleaning duties.

Skills required:

- Proficiency with computers, Microsoft Office, and other office equipment.
- A tactful, friendly, and empathetic approach to others.
- Excellent spelling, grammar, proof-reading skills, and oral communication.
- Professional and ethical conduct in the workplace.
- An absolute commitment to client confidentiality and privacy.
- Ability to prioritize, meet tight deadlines, schedule, multi-task, and effectively use time without close supervision.
- Knowledge of ESILaw (legal billing/filing software) or other law firm software is an asset, but not essential. We can provide training.

Qualifications:

- Previous administrative experience of 1-2 years is desired.
- Post-secondary education in clerical or administrative work is an asset.
- Experience in real estate conveyancing, corporate returns, or a law firm environment is an asset.
- We value community involvement and diversity in the workplace.

 

Skills and Abilities

Essential Skills
 - Reading text
 - Document use
 - Numeracy
 - Writing
 - Oral communication
 - Working with others
 - Problem solving
 - Decision making
 - Critical thinking
 - Job task planning and organizing
 - Finding information
 - Computer use
 - Continuous learning
 - Significant use of memory
Type of Establishment Experience
 - Legal firm
 - Company legal department
Credentials (certificates, licences, memberships, courses, etc.)
 - In-house training from a law firm or law clerk program
Type of Legal Experience (Legal or Law Clerks Only)
 - Administrative
 - Wills and estate
 - Property (real estate)
 - Family
 - Criminal
 - Corporate
 - Commercial
 - Civil
 - Civil litigation
Legal or Law Clerk Specific Skills
 - Research records, court files and other legal documents
 - Prepare legal documents, court reports and affidavits
Business Equipment and Computer Applications
 - Word processing
 - Spreadsheet
 - Legal software applications

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