Job Order Detail

Description

The Administrative Assistant will work closely with the Finance department to provide a variety of administrative support services. This position will interact with all levels of the organization and with external suppliers to provide information on behalf of the team.

The successful candidate will:
- Support the Accounts Payable process by scanning invoices into the system, filing invoices both electronically and paper copies, filing expense claims and answering calls regarding invoice questions
- Provide support to the Senior Manager, Finance and Controlling including schedule management
- Book company vehicles and manage the administration of the company facilities function
- Provide support to the insurance and risk group as required
- Provide general administrative support to the department including mailing documents, filing information, ordering office supplies, coordinating catering and meeting and travel arrangements
- Back up reception as required and  provide coverage for other administrative assistants where needed

Qualifying requirements for this role:

- Diploma or a certificate in Office or Business Administration
- Between 1-5 years of previous experience in an office setting
- Strong attention to detail and ability to thrive in a fast-paced environment
- Self-starter with the ability to organize workload in an orderly manner
- Ability to identify priorities and take action before receiving direction from management
- Strong interpersonal communication skills
- Ability to exercise judgement on sensitive and confidential issues
- Working knowledge of Microsoft office (Excel, Word, Outlook, PowerPoint); SAP experience considered an asset
- Must be authorized to legally work in Canada