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Under the general supervision of the Chief Executive Officer (CEO), the Executive Assistant (EA) is responsible for a variety of administrative duties in support of the CEO and Board of Directors include but are not limited to meeting minute notation and distribution, scheduling appointments and drafting correspondence. The EA is also required to maintain confidentiality and professionally interact with employees, management and the public. Role will require evening work in relation to Board and Society Meetings and events. Other duties shall be assigned as necessary.
Essential Skills
- Reading text
- Document use
- Writing
- Oral communication
- Working with others
- Problem solving
- Decision making
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
- Significant use of memory
Specific Skills
- Prepare papers for consideration and presentation by executive committees and boards of directors
- Prepare agendas
- Make arrangements for committee, board and other meetings
- Establish and co-ordinate administrative policies and procedures
- Analyze incoming and outgoing memoranda, submissions and reports
Work Setting
- Not-for-profit organization
Work Conditions and Physical Capabilities
- Attention to detail
Security and Safety
- Criminal record check (abstract)
- Driving record check (abstract)
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