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Job Purpose
The office administrator will be accountable for the overall performance of the administrative details. To be successful as the office administrator, you need a vast array of skills and experience to manage relationships, schedule meetings, plan events, and oversee all administrative functions.
Education & Experience Requirements
The Office Administrator must have a degree or diploma from a recognized educational institution in business administration, management, human resources and at least three (3) years in office administration. Knowledge of ISC and Health Canada and other First Nation agencies will be an asset.
Primary Responsibilities and Duties
implement administrative policies and procedures
supervise staff
submit and upkeep payroll and employee files
oversee maintenance and repair of office equipment, phones, IT, websites, or communication systems
maintaining complete and accurate records on customers, billing, accounts, deliveries, and orders
Experience, skills and abilities
well-developed interpersonal skills
ability to manage and motivate staff
skill with problem-solving, negotiation, and time management
tact and discretion while handling highly confidential information
detailed knowledge of office equipment
close attention to accuracy and detail
a multidisciplinary approach to business
ability to lead staff and supervise staff
Essential Skills
- Reading text
- Numeracy
- Writing
- Oral communication
- Working with others
- Problem solving
- Decision making
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
- Significant use of memory
Transportation/Travel Information
- Own transportation
- Own vehicle
- Willing to travel
- Valid driver's licence
Additional Skills
- Delegate work to office support staff
- Maintain inventory and budgetary controls
Specific Skills
- Assemble data
Work Conditions and Physical Capabilities
- Fast-paced environment
- Tight deadlines
Security and Safety
- Bondable
- Basic security clearance
Business Equipment and Computer Applications
- Windows
- Spreadsheet software
- Database software
- Data analysis software
- Accounting software
- Human Resource software
- Inventory control software
- Internet browser
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