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PARTNERS Family Services is a non-profit organization dedicated to fostering safe and healthy individuals, families and communities. We are currently hiring for a dedicated office receptionist, position will commence on April 1, 2019.
Qualifications:
Certificate or diploma in office administration or similar
0-6 months experience in a office setting
Clear criminal record check including vulnerable sectors screening
The duties of the receptionist include, but are not limited to:
General reception duties including phone, mail, typing and other office support functions
Keep company archives
Coordinating meetings, events, etc.
Keep entrance windows clean
Assist other staff members as needed Forms, correspondence etc.
Disinfect and clean front area as needed (phone, desk, doors)
Respect the confidentiality of clients, staff and board of directors as per the confidentiality agreement signed by the employee upon being hired
Weekly cleaning duties
Photo copying and faxing for clients
Able to deal with high stress situations and resolve conflict
Help direct clients as necessary and provide information
Make sure there is clear communication between you and other staff members regarding programs and services available
Hours of work will typically be Monday to Friday 9am to 4pm (32.5 hours per week).
Essential Skills
- Reading text
- Document use
- Writing
- Oral communication
- Working with others
- Problem solving
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
Additional Skills
- Provide basic information to clients and the public
Specific Skills
- Record and relay information
- Perform clerical duties, such as filing and sorting and distributing mail
- Obtain and process information required to provide services
- Greet people and direct them to contacts or service areas
- Answer, screen and forward telephone calls
Work Setting
- Not-for-profit organization
Work Location Information
- Rural community
Typing (Words Per Minute)
- 41 - 60 wpm
Work Conditions and Physical Capabilities
- Fast-paced environment
- Work under pressure
Security and Safety
- Criminal record check (abstract)
Business Equipment and Computer Applications
- Windows
- Word processing software
- Spreadsheet software
- Electronic mail
- Presentation software
- General office equipment
- Internet browser