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Prepare, key in, edit and proofread correspondence, invoices, presentations, brochures, publications, reports and related material from machine dictation and handwritten copy
Open and distribute incoming regular and electronic mail and other material and co-ordinate the flow of information internally and with other departments and organizations
Schedule and confirm appointments and meetings of employer
Order office supplies and maintain inventory
Answer telephone and electronic enquiries and relay telephone calls and messages
May organize conferences.
Determine and establish office procedures
Greet visitors, ascertain nature of business and direct visitors to employer or appropriate person
Record and prepare minutes of meetings
Arrange travel schedules and make reservations
May compile data, statistics and other information to support research activities
May supervise and train office staff in procedures and in use of current software
Set up and maintain manual and computerized information filing systems
Essential Skills
- Writing
- Working with others
- Problem solving
- Computer use
Work Setting
- Public sector
- Private sector
Area Of Specialization
- Invoices
- Contracts
- Forms and records
Work Location Information
- Willing to relocate
Work Conditions and Physical Capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Repetitive tasks
- Combination of sitting, standing, walking
Business Equipment and Computer Applications
- Real World
- MS PowerPoint
- Excel
- Electronic mail
- Electronic scheduler
- Internet browser
- Word Pro
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