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Meridian is looking to add a full-time, temporary Executive Assistant to our Team. The term position will begin in early June 2019 and extend until late July 2020.
Legal
o Draft, review, and edit legal templates to suit specific deals, sales or projects while tracking changes for approval
o Coordinate with commercial realtors and potential tenants to create offer to lease and fill in specifics of lease agreements accordingly
o Ensure legal documentation for all Meridian companies (minute book binders) is stored appropriately
o Conduct land title searches and coordinate land sales and title transfers
Projects
o Print drawings
o Set up meetings with owners and take meeting minutes
o Relay drawing review feedback to consultants and ensure consultants make requested drawing changes
o Review and edit the construction plan based on information provided
o Arrange for site signs
o Arrange flights for site employees on out-of-province projects
o Coordinate, edit and send monthly updates to project owners on behalf of the Projects Team and President
o Assist Projects Team with miscellaneous time-sensitive items
Business Development
General Office & Administrative Duties
Marketing
Tasks Specific to Assisting the President
o Set up meetings
o Check Presidents outbox several times per day and distribute material accordingly
o Proofread and edit correspondence
o Make lunch reservations
Human Resources
o Send employment assessments as required and ensure documentation is saved on the server
o Ensure all orientation tasks are assigned and completed when a new employee starts
o Coordinate performance reviews
Corporate calendar
To view the full posting, go to our website at: www.meridiandevelopment.ca
Essential Skills
- Reading text
- Document use
- Numeracy
- Writing
- Oral communication
- Working with others
- Problem solving
- Decision making
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
- Significant use of memory
Work Conditions and Physical Capabilities
- Fast-paced environment
- Work under pressure
- Attention to detail
Business Equipment and Computer Applications
- Windows
- MS Excel
- MS PowerPoint
- MS Word
- Electronic Mail
- Electronic scheduler
- General office equipment
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