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EXPERIENCE:
Completion of a recognized legal assistant program is preferred
Minimum 2 years of legal assistant/bookkeeping experience is preferred
Proficient knowledge working with computers including Microsoft Office Suite (Outlook, Word, Excel, and Access) as well as operating a telephone phone system, photocopier, fax machine and scanner
Strong knowledge of PCLAW accounting software including payroll and bank reconciliations
Ability to produce accurate documents and excellent proofreading skills (ability to check typed material for grammatical, typographical, spelling, word usage and format errors)
Fast, accurate keyboarding skills; minimum 60 wpm
Detail orientated and able to handle multiple tasks
Strong organizational skills
Ability to work in a fast-paced environment; work under pressure with tight deadlines with accuracy
RESPONSIBILITIES:
Type correspondence and legal documents from handwritten notes and/or dictation
Prioritize workflow to ensure completion of accurate work within established time frames
Maintain files; including daily filing, file organization, opening files, closing files, etc.
Time entry and preparation of client invoices
Handle telephone calls and schedule appointments; process mail correspondence, both incoming and outgoing
Process client identification in accordance with Law Society requirements
Bookkeeping duties for the firm including payroll, remittances to government agencies, office payables, bank reconciliations for office operating account and trust accounts, client billing and Law Society reports
Other duties as required
Essential Skills
- Reading text
- Document use
- Numeracy
- Writing
- Oral communication
- Working with others
- Problem solving
- Decision making
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
- Significant use of memory
Type of Establishment Experience
- Legal firm
Credentials (certificates, licences, memberships, courses, etc.)
- Not applicable
Type of Legal Experience (Legal or Law Clerks Only)
- Administrative
- Wills and estate
- Trusts
- Municipal
- Family
- Corporate
- Civil
- Civil litigation
- Banking
Legal or Law Clerk Specific Skills
- Research records, court files and other legal documents
- Prepare legal documents, court reports and affidavits
Business Equipment and Computer Applications
- Word processing
- Spreadsheet
- Legal software applications
- Database management
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