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David Aplin Group, one of Canada's Best Managed Companies, has partnered with our client to recruit an Executive Assistant in Saskatoon. This is an integral role within our customers' company and requires someone who is high-functioning and has a keen eye for detail.
The Role:
Managing the CEOs schedule professional and personal
Arranging customer meetings, negotiating with customers for times that work for both parties and ensuring that the meetings are organized so the CEO is prepared as she walks into the meetings (with the agenda, the preparation material, directions to the location, adequate time to get to the location, travel arrangements, etc.)
Organizing internal meetings
Optimizing travel arrangements
Arranging other key appointments to support the CEOs well being
Support the CEO when in the office
Help the rest of the Executive Support team as required
The Ideal Candidate:
You have 3 to 5 years of Executive support experience. You have previous experience scheduling in a fast paced complex environment. You are an excellent communicator with a positive and energetic attitude. You are used to functioning at a high level in terms of being detail-oriented and are able to multi-task while maintaining above average critical thinking. You also enjoy fact-finding and are naturally curious - nothing escapes your attention and your follow-up with every detail.
Essential Skills
- Reading text
- Document use
- Numeracy
- Writing
- Oral communication
- Working with others
- Problem solving
- Decision making
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
- Significant use of memory
Specific Skills
- Prepare papers for consideration and presentation by executive committees and boards of directors
- Prepare and co-ordinate the preparation and submission of summary briefs and reports
- Prepare agendas
- Make arrangements for committee, board and other meetings
Work Conditions and Physical Capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
Business Equipment and Computer Applications
- Windows
- Word processing software
- MS Excel
- MS PowerPoint
- MS Word
- Electronic Mail
- Presentation software
- General office equipment
- Internet browser
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