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We are currently looking to fill an Administrative Assistant position at Fusion West Manufacturing Solutions Inc. Reporting to the Controller, the chosen candidate will be the first point of contact for a variety of internal and external customers.
Duties:
- Greeting guests, answering and redirecting calls, taking messages, and scheduling appointments
- Assisting with day-to-day accounting processes and procedures of the branch, including A/P, A/R, logistics, and Payroll data entry.
- Maintaining general ledger, filing system, distribution lists and records, and data entry
- Complete bank deposits and reconciliations
- Sorting and processing incoming and outgoing mail
- Providing support to other office personnel as requested
- Other duties as assigned
Qualifications:
- Familiarity with Microsoft Office Suite
- Experience answering and directing multiple phone lines is an asset
- A certificate or diploma in office administration is an asset
- Strong written and verbal communications skills
- Professionalism and an approachable demeanour in a fast-paced environment
- A proven history of providing exceptional customer service, internal and external
We Offer:
- A family/team atmosphere where all staff are valued and appreciated
- Excellent well-maintained equipment and facilities
- Competitive industry wage rates with annual review
- A comprehensive health, dental, and life insurance benefits package
- Opportunities for learning, advancement, personal growth, and challenge
- Many other benefits and perks
Essential Skills
- Oral communication
- Working with others
- Job task planning and organizing
- Finding information
- Computer use
Additional Skills
- Provide basic information to clients and the public
- Order office supplies
- Maintain records
- Data entry
Specific Skills
- Send invoices
- Schedule and confirm appointments
- Record and relay information
- Perform clerical duties, such as filing and sorting and distributing mail
- Operate switchboard or telephone system
- Obtain and process information required to provide services
- Greet people and direct them to contacts or service areas
- Answer, screen and forward telephone calls
- Receive and issue payments
Security and Safety
- Criminal record check (abstract)
Business Equipment and Computer Applications
- Windows
- Word processing software
- Spreadsheet software
- Electronic mail
- Electronic scheduler
- Database software
- General office equipment
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