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The David Aplin Group has partnered up with our client, is a privately owned environmental and engineering consultancy firm with offices in Canada, Australia, New Zealand, and the United States. They specialize in Mine Waste Management and Closure Services, providing technical advice to some of the largest mining companies and government departments globally.
The Senior Administrative Assistant Position is accountable for ensuring overall organizational administrative effectiveness. The position, for Saskatoon, Saskatchewan, supports each business unit by planning, organizing and implementing administrative systems and processes.
Key Responsibilities: SEE WEBSITE FOR FULL REQUIREMENTS EXPECTATIONS
Coordinate and plan administrative procedures and systems and devise ways to streamline processes.
Manage company-wide travel arrangements.
Coordinate, standardize and manage meeting agendas and minutes company-wide.
Record and distribute meeting agendas and minutes for high-level meetings.
Provide marketing administrative support.
Manage company-wide IT issues by acting as the first point of contact for troubleshooting, and as a liaison between our IT Contractor and our staff.
Knowledge, Skills, and Competencies:
Strong written and oral communication skills.
Detail-oriented.
Strong skills in the areas of time management, planning, and organizing.
Demonstrate the ability to competently use their initiative to resolve tasks or problems that arise.
Qualifications and Experience:
5+ years experience in a similar role.
Experience working in mining or engineering consultancy is an asset.
Knowledge in basic IT (basic troubleshooting etc.) considered an asset.
Essential Skills
- Reading text
- Document use
- Numeracy
- Writing
- Oral communication
- Working with others
- Problem solving
- Decision making
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
- Significant use of memory
Technical Terminology
- Business
Specific Skills
- Type and proofread correspondence, forms and other documents
- Sort, process and verify applications, receipts and other documents
- Send and receive messages
- Provide general information to clients and the public
- Prepare and format page presentation
- Receive and forward telephone or electronic enquiries
- Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases
- Process incoming and outgoing mail manually or electronically
- Order supplies and maintain inventory
- Service office equipment and arrange for servicing in the case of major repairs
- Photocopy and collate documents for distribution, mailing and filing
Area Of Specialization
- Invoices
- Financial statements
- Correspondence
- Reports
- Forms and records
Work Conditions and Physical Capabilities
- Work under pressure
- Tight deadlines
- Repetitive tasks
- Sitting for extended periods
Business Equipment and Computer Applications
- Windows
- Spreadsheet software
- MS PowerPoint
- MS Word
- Excel
- Database software
- Presentation software
- General office equipment
- Internet browser
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