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Nychuk & Company, a medium sized law firm practicing in many areas of law, has an immediate opening for a full time receptionist. The successful candidate will present themselves in a pleasant, professional manner; have strong communication skills; be extremely attentive to detail, adaptable, self-motivated, and have the ability to work independently and with a team.
Responsibilities include but are not limited to:
- answer a multi-line phone system in a calm, professional manner;
- greet and assist clients/visitors;
- process payments;
- process mail, faxes, and other deliveries;
- data entry;
- general file maintenance;
- monitor supplies;
- effectively communicate with clients, lawyers, and other staff members;
- other administrative tasks as assigned.
Hours are Monday through Thursday 8:00 to 5:00 and Friday 8:00 to 4:00.
Benefits and pension available after probationary period.
This is an entry level position and only those candidates invited for an interview will be contacted.
Essential Skills
- Reading text
- Document use
- Numeracy
- Oral communication
- Working with others
- Problem solving
- Decision making
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
- Significant use of memory
Additional Skills
- Provide basic information to clients and the public
- Order office supplies
- Maintain records
- Data entry
Specific Skills
- Record and relay information
- Perform clerical duties, such as filing and sorting and distributing mail
- Operate switchboard or telephone system
- Obtain and process information required to provide services
- Greet people and direct them to contacts or service areas
- Answer, screen and forward telephone calls
- Receive and issue payments
Work Setting
- Private sector
Work Location Information
- Urban area
Work Conditions and Physical Capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Repetitive tasks
Business Equipment and Computer Applications
- Windows
- Word processing software
- Switchboard 1-25 lines
- Spreadsheet software
- Electronic mail
- Electronic scheduler
- Database software
- General office equipment
- Internet browser
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