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The Yorkton Tribal Council Child and Family Services (YTCCFS) Inc. is seeking a Prevention Services Program Assistant. This position provides emergent administration support coverage to the First Nations Advocate Court Navigator Manager. The Program Assistant will assist in the preparation, coordination and facilitation of training, meetings and workshops. Other responsibilities include but are not limited to; typing, photocopy, and faxing letters and documents; maintain and update the Program files database, recording and transcribing of minutes; ensure confidential information remains confidential; maintain and coordinate itineraries of the Prevention Services Director and staff, as well as assisting the compilation of quarterly financial reports. The Prevention Services Program Assistant will provide various Prevention support duties to various program areas as required and directed. This person will also be required to answer phones, transfer calls, and take messages when necessary. The successful candidate will demonstrate professionalism and consideration to clients, colleagues and First Nation communities by their punctuality and dependability to fulfilling their duties on a daily basis. Must possess a Certificate in Office Administration from a recognized training institution or the equivalent of training and work experience in this field.
Essential Skills
- Reading text
- Numeracy
- Writing
- Oral communication
- Working with others
- Job task planning and organizing
- Computer use
Transportation/Travel Information
- Valid driver's licence
Additional Skills
- Provide basic information to clients and the public
- Order office supplies
- Maintain records
- Data entry
Specific Skills
- Schedule and confirm appointments
- Record and relay information
- Perform clerical duties, such as filing and sorting and distributing mail
- Greet people and direct them to contacts or service areas
- Answer, screen and forward telephone calls
Typing (Words Per Minute)
- 41 - 60 wpm
Work Conditions and Physical Capabilities
- Tight deadlines
- Repetitive tasks
Security and Safety
- Basic security clearance
Business Equipment and Computer Applications
- Windows
- Spreadsheet software
- Electronic mail
- Database software
- General office equipment
- Internet browser
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