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Overall responsibility
Assist Accounting Manager with varied administrative duties
Key areas of responsibility
Administration
o Data entry (payables), import fuel invoice data files into Axon
o Process accounts payable payments as advised by Accounting Manager
o Reconcile vendor statements, request invoice copies when necessary
o Process PO requests from dispatch, arrange vendors for fleet maintenance/repairs
o Answer phones and direct calls to correct person
o Process daily bank deposits, apply payments to customer accounts
o Process drivers paperwork (sort PODs, fuel receipts, etc)
o Send receivable invoices to customers
o Reconcile bank and credit card accounts
o Assist with generating monthly equipment pay statements
o Generate fuel reports for operator statements
o Process monthly IFTA reporting, tax filing for certain states based on mileage (ie: New Mexico, Kentucky)
o Process operator/driver reimbursements
o Knowledge of related companies structures
o Assist with month end and year end financial reporting
o General administrative duties
Essential Skills
- Reading text
- Document use
- Numeracy
- Oral communication
- Working with others
- Problem solving
- Critical thinking
- Job task planning and organizing
- Computer use
- Continuous learning
Specific Skills
- Prepare bank reconciliations
- Perform clerical duties, such as maintain filing and record systems
- Conduct banking
- Perform general office duties
- Answer customer inquiries
Work Setting
- Private sector
Typing (Words Per Minute)
- 41 - 60 wpm
Work Conditions and Physical Capabilities
- Fast-paced environment
Type of Bookkeeping
- Computerized
Business Equipment and Computer Applications
- Word processing software
- Simply Accounting
- Excel
- Electronic mail
- Database software
- General office equipment
- Accounting software
- Internet browser
- Quick Books
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