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If you are an energetic and organized individual that strives in a busy environment this is the position for you.The ideal candidate will be positive, outgoing, and enjoys interpersonal interaction and must also possess self confidence, imagination and individual initiative.Great customer, service skills, exceptional organization ability and have the ability to multi-task.Candidate must be highly intuitive with the ability to think creatively to arrive at Allan's.
Required Responsibilities:
Answer high volume of incoming calls
Greet high volume of incoming guests into the office
Front Office task management
Assist with administrative tasks such as writing correspondence, and sending marketing pieces
Prepare effective written communications including e-mail, letters, marketing materials using MS Word, Outlook & Excel
Assist in new hire paperwork
Exceptional Data Entry Skills
The ability to work in a fast paced, self directed environment
Requirements:
Proficient User of MS Office
Fast paced, ability to manage multi tasks
Friendly, Outgoing
Customer service or administrative experience is preferred
Essential Skills
- Reading text
- Document use
- Writing
- Oral communication
- Working with others
- Problem solving
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
- Significant use of memory
Transportation/Travel Information
- Own transportation
- Own vehicle
- Valid driver's licence
Additional Skills
- Provide basic information to clients and the public
- Order office supplies
- Maintain records
- Data entry
Specific Skills
- Send invoices
- Schedule and confirm appointments
- Record and relay information
- Perform clerical duties, such as filing and sorting and distributing mail
- Operate switchboard or telephone system
- Obtain and process information required to provide services
- Greet people and direct them to contacts or service areas
- Answer, screen and forward telephone calls
- Receive and issue payments
Work Setting
- Business services
Work Location Information
- Urban area
Typing (Words Per Minute)
- 101 - 120 wpm
Work Conditions and Physical Capabilities
- Fast-paced environment
- Work under pressure
- Repetitive tasks
Security and Safety
- Basic security clearance
- Criminal record check (abstract)
Business Equipment and Computer Applications
- Windows
- Word processing software
- Switchboard 1-25 lines
- Spreadsheet software
- Electronic mail
- Electronic scheduler
- Database software
- General office equipment
- Accounting software
- Internet browser
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