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Leading Thunderbird Lodge is a residential youth treatment facility. The Lodge is seeking an efficient, organized and enthusiastic individual to fill the position of Administrative Assistant on a casual/on call basis. This position will manage the office by providing reception, clerical, administrative and bookkeeping support for management and staff within the facility.
Some of the major duties include:
Answering the telephone and providing assistance to callers and redirecting calls as appropriate
Greeting and directing visitors
Updating documents
Filing, faxing and photocopying
Ordering of supplies
Bookkeeping duties that includes completion of purchase orders, coding of invoices, completion of cheque requisitions and petty cash reconciliations
Human resources duties includes assisting with maintenance of personnel files,
Pickup and delivery of mail and payables as required from Head Office
- grade 12or 3 years direct work experience or
Certificate or Diploma in Office Administration and 1 year direct work experience
The successful candidate will have:
o Valid drivers license
o Excellent communication skills (verbally and written)
o Good interpersonal skills
o Bookkeeping knowledge
o Organizational skills
o Ability to operate basic office equipment
o Computer skills
o Ability to make decisions based on good judgement
o Able to work in a team environment and also independently
o An addictions free lifestyle and promote their own personal wellness
Must have:
- Valid Driver's license
Excellent communication skills (verbally & written)
- good interpersonal skills
- Bookkeeping knowledge & exp
- Organizational skills
- Ability to operate basic office equipment
- Computer skills
- Ability to make decisions based on good judgement
- Able to work in a team environment and also independently
- An addictions free lifestyle and promote their own personal wellness
Essential Skills
- Oral communication
- Decision making
- Critical thinking
- Job task planning and organizing
- Computer use
Transportation/Travel Information
- Vehicle supplied by employer
- Valid driver's licence
Specific Skills
- Send and receive messages
- Provide general information to clients and the public
- Receive and forward telephone or electronic enquiries
- Process incoming and outgoing mail manually or electronically
- Prepare invoices and bank deposits
- Order supplies and maintain inventory
- Service office equipment and arrange for servicing in the case of major repairs
- Photocopy and collate documents for distribution, mailing and filing
Work Setting
- Not-for-profit organization
Area Of Specialization
- Invoices
Work Conditions and Physical Capabilities
- Combination of sitting, standing, walking
Security and Safety
- Criminal record check (abstract)
Own Tools/Equipment
- Office equipment and supplies
- Computer
- Printer
- Internet access
Keyboarding (Words Per Minute)
- 41 - 60 wpm
Business Equipment and Computer Applications
- Windows
- MS Word
- Excel
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