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David Aplin Group, one of Canada's Best Managed Companies, has partnered with our client to recruit a dependable, honest and personable Administrative Assistant, in Regina, SK.
If you have the personality and skills to provide exceptional support for internal clients while acting as the first line of contact for the company, please read on!
The Role: SEE OUR WEBSITE FOR FULL REQUIREMENTS AND DETAILS
Reception Duties:
Act as the first contact for our employees, clients, suppliers, and guests; greeting them with a positive attitude and answering basic inquiries
Answering the mainline, directing phone calls and transferring to voicemail
Administrative Support:
Provide support to the Senior Leadership team including (but not limited to) supporting marketing initiatives, providing research on a variety of topics as needed and any admin tasks required
Inventory and order all stationery supplies; including business cards, letterhead, envelopes, office supplies, toner for the printers, etc.
The Ideal Candidate:
Completed at least some post-secondary education
Computer literacy; Internet, Intranet, MS Outlook, Excel, Word, PowerPoint
3-5 years' experience in an office setting
You must be Energetic and Driven, Organized with a strong ability to Multi-task and a high level of Attention to Detail, a Good Listener, Approachable with a Solutions Oriented attitude
Essential Skills
- Reading text
- Document use
- Numeracy
- Writing
- Oral communication
- Working with others
- Problem solving
- Decision making
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
- Significant use of memory
Technical Terminology
- Business
Specific Skills
- Type and proofread correspondence, forms and other documents
- Sort, process and verify applications, receipts and other documents
- Send and receive messages
- Provide general information to clients and the public
- Prepare equipment or software for type of document
- Prepare and format page presentation
- Perform basic bookkeeping tasks
- Receive and forward telephone or electronic enquiries
- Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases
- Process incoming and outgoing mail manually or electronically
- Prepare invoices and bank deposits
- Order supplies and maintain inventory
- Service office equipment and arrange for servicing in the case of major repairs
- Photocopy and collate documents for distribution, mailing and filing
Work Conditions and Physical Capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Repetitive tasks
- Combination of sitting, standing, walking
- Sitting for extended periods
Business Equipment and Computer Applications
- Windows
- Electronic mail
- General office equipment
- Internet browser
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