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We are seeking a Receptionist/Administrative Assistant to perform office administrative duties and accounting support for our finance department from our Saskatoon location. A desired candidate will have previous experience with general office procedures and operations, and data entry processing within the Construction Industry. We are looking for an individual to be a multi-tasker, with attention to detail.
ESSENTIAL JOB FUNCTIONS
Core duties and responsibilities include the following. Other duties may be assigned.
Assists in all accounting and administrative functions.
Performs general office duties such as filing, answering telephones, and handling routine correspondence.
Match purchase order forms with invoices, and records the necessary information.
Answers all vendor/customer inquiries.
Prepares analysis of accounts, as required.
Assist with AP functions
Assist with Payroll functions
Assist with Billing functions
Assist with special projects as necessary.
Accesses computerized financial information to answer general questions as well as those related to specific accounts.
Checks figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.
Codes documents according to company procedures.
Compares computer printouts to manually maintained journals to determine if they match.
Monitors status of accounts to ensure that payments are up to date.
Operates computers programmed with accounting software to record, store, and analyze information.
Reconciles or notes and reports discrepancies found in records.
EDUCATION and EXPERIENCE
Minimum 1 year experience in accounting and/or customer service related field.
Essential Skills
- Numeracy
- Writing
- Working with others
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
Specific Skills
- Store, update and retrieve financial data
- Order supplies and equipment
- Maintain inventory of office supplies
- File documents
- Prepare reports
- Compile, verify, record and process applications, licences, permits, contracts, registrations, requisitions, and other forms and documents
Work Setting
- Corporation
Work Conditions and Physical Capabilities
- Fast-paced environment
- Tight deadlines
- Attention to detail
Security and Safety
- Bondable
- Criminal record check (abstract)
- Driving record check (abstract)
Business Equipment and Computer Applications
- ACCPAC
- MS Access
- MS Excel
- MS PowerPoint
- MS Word
- Electronic Mail
- General office equipment
- Accounting software
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