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Our Regina office is currently recruiting for an Administrative Assistant to join our busy Litigation practice group for a one year maternity leave coverage.
In this role, your required skills and knowledge will include (but will not be limited to):
Managing volumes of filing and file organization electronic and paper
Exposure / retainer letters
New file opening
Expense requisitions
Handling and prioritizing workload independently
Meeting strict deadlines
Excellent multi-tasking skills
Problem solving with minimal supervision
Communicating in a professional manner with lawyers and other team members
Providing assistance to group billing support
Other duties as assigned.
To be successful in this role, you have:
1 to 3 years of administrative experience in a legal environment is preferred;
Strong organizational and time management skills;
Excellent proofreading skills (ability to check typed material for grammatical, typographical, spelling, word usage and format errors);
The ability to work independently, follow instructions with minimal supervision and take initiative;
The willingness to learn and contribute to the team.
Essential Skills
- Reading text
- Document use
- Writing
- Oral communication
- Working with others
- Problem solving
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
Specific Skills
- Type and proofread correspondence, forms and other documents
- Sort, process and verify applications, receipts and other documents
- Send and receive messages
- Provide general information to clients and the public
- Prepare equipment or software for type of document
- Compile data, statistics and other information
- Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases
- Process incoming and outgoing mail manually or electronically
- Prepare invoices and bank deposits
- Service office equipment and arrange for servicing in the case of major repairs
- Photocopy and collate documents for distribution, mailing and filing
Area Of Specialization
- Invoices
- Correspondence
- Contracts
- Reports
- Forms and records
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