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POSITION SUMMARY
The position will serve the community of Samaritan Place, including the Local Council, Leadership, residents, families and staff by providing administrative support and clerical resources.
NATURE AND SCOPE
The Administrative Assistant PT operates in an environment of self-initiation and independence providing a broad spectrum of services. One of the major challenges in this position is to assist the Administrative Staff in managing the volume and diversity of functions and to provide timely reporting while responding to numerous requests for information in a busy environment. The hours of work will be 20 hours per week with some flexibility as required by staff or resident needs.
Samaritan Place is a faith based organization committed to providing a home to 100 level 3 and level 4 residents and 20 independent individuals living at Samaritan Place. All Samaritan Place staff are expected to help create a home and strengthen community to establish a sense of belonging, usefulness and purpose in daily life. Self- led teams and resident choice are paramount in building a home.
QUALIFICATIONS & EXPERIENCE
- Graduate of a recognized Business College
- 24 months previous related office experience
KNOWLEDGE, SKILLS & ABILITIES
Strong oral and written communication skills
Excellent administration skills
Excellent interpersonal skills
Excellent organization skills
Ability to work independently with minimal supervision
Ability to multi-task in fast-paced environment
Proficient in using Windows, Word, Excel and Outlook
Good knowledge of information technology (IT)
WORKING CONDITIONS:
This position will exert minimal physical effort in the performance of the job. The position requires interaction with care staff, residents/families on a daily basis. Pets may be present. Samaritan Place is a non-smoking facility.
Essential Skills
- Reading text
- Document use
- Numeracy
- Writing
- Oral communication
- Working with others
- Problem solving
- Decision making
- Critical thinking
- Job task planning and organizing
- Finding information
- Computer use
- Continuous learning
- Significant use of memory
Transportation/Travel Information
- Own transportation
- Public transportation is available
Specific Skills
- Type and proofread correspondence, forms and other documents
- Sort, process and verify applications, receipts and other documents
- Send and receive messages
- Provide general information to clients and the public
- Prepare equipment or software for type of document
- Prepare and format page presentation
- Perform basic bookkeeping tasks
- Compile data, statistics and other information
- Receive and forward telephone or electronic enquiries
- Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases
- Process incoming and outgoing mail manually or electronically
- Order supplies and maintain inventory
- Photocopy and collate documents for distribution, mailing and filing
Work Setting
- Not-for-profit organization
Area Of Specialization
- Correspondence
- Charts, tables, graphs and diagrams
- Reports
- Forms and records
Work Conditions and Physical Capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Repetitive tasks
- Physically demanding
- Combination of sitting, standing, walking
- Walking
- Bending, crouching, kneeling
- Sitting for extended periods
Security and Safety
- Criminal record check (abstract)
Keyboarding (Words Per Minute)
- 61 - 80 wpm
- 41 - 60 wpm
Business Equipment and Computer Applications
- Windows
- MS PowerPoint
- MS Word
- Excel
- Electronic mail
- General office equipment
- Internet browser
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